Marketing Events Contractor

Responsibilities

• Plan and execute assigned events end-to-end, including healthcare industry conferences, trade shows, executive dinners, field events, and partner activations.
• Build and manage timelines, project plans, and run-of-show documents.
• Coordinate logistics including venues, vendors, shipping, booth builds, registration, travel, and on-site staffing.
• Lead on-site executions where needed and troubleshoot in real time with remote people as needed (this may be outside of standard office hours)
• Translate event goals (pipeline generation, brand credibility, partner visibility) into detailed plans and execution.
• Partner closely with Sales, Partnerships, Customer Success and Marketing to align on meeting scheduling, lead capture, and on-site engagement strategy.
• Ensure event messaging resonates with target audiences, including total rewards leaders, health plans, employers, and enterprise stakeholders.
• Proactively identify risks, recommend solutions, and maintain strong communication across teams
• Own day-to-day coordination with venues, agencies, production vendors, execution fulfillment, and conference organizers.
• Track event budgets carefully and flag variances early.

Requirements

• 3–5+ years of event marketing, field marketing, or experiential marketing experience.
• Experience executing industry conferences or trade shows in healthcare, health tech, SaaS, or other enterprise B2B environments.
• Proven ability to independently run events from concept to completion.
• Strong understanding of how events support longer enterprise sales cycles.
• Excellent project management skills and attention to detail.
• Calm, solution-oriented, and decisive under pressure with excellent judgement
• Comfortable operating in ambiguity and fast-changing startup environments.
• Strong communicator who builds trust across Marketing, Sales, and Partnerships.

Preferred

• Experience engaging benefits and employer HR stakeholders.
• Familiarity with compliance-conscious or regulated industries.
• Experience with CRM systems and event attribution tracking.
• Experience with tools like Asana and Exhibit Force