Responsibilities

• Department Workflow & Project Coordination
• Serve as the primary coordinator for departmental day-to-day workflow and project execution across all five functional areas
• Manage project intake and scheduling, ensuring requests are properly briefed, prioritized, and assigned
• Follow up with internal team members to support timely completion and delivery of marketing and communications projects
• Coordinate meetings with internal campus clients to clarify project needs, timelines, and deliverables
• Act as the main administrator for the department’s project management software, including task creation, tracking, reporting, and workflow optimization
• Project Portfolio Management
• Maintain oversight of the department’s active project portfolio to ensure alignment with institutional priorities
• Track project progress, deadlines, and resource needs across multiple teams
• Provide regular updates and reporting to the AVP and departmental leadership on workflow status, bottlenecks, and upcoming priorities
• Budget Tracking & Invoice Management
• Support departmental financial operations by tracking budgets, expenditures, and invoice activity
• Manage invoice submission and approval workflows, ensuring compliance with Mercy University procedures
• Maintain organized documentation for vendor invoices, purchase orders, and related financial records
• Collaborate with University finance staff and departmental leadership to ensure accurate budget oversight
• Merchandise & Premiums Management
• Oversee inventory of departmental merchandise, promotional items, and institutional premiums
• Coordinate ordering, restocking, and distribution of branded items for University initiatives and departmental needs
• Maintain inventory records and ensure appropriate use of merchandise resources
• Event Support & Coordination
• Provide logistical and administrative support for key University recruitment and engagement events, including: Open Houses Information Sessions Accepted Student Days
• Assist with planning and execution support for internal and current student-facing events, such as Founders’ Day, Coin Quest, and other campus-wide initiatives
• Coordinate event-related marketing materials, timelines, vendor communication, and on-site support as needed
• Partner with the Marketing Planning team to ensure smooth delivery of event-related marketing and communications deliverables
• Campus Signage & Marketing Materials Coordination
• Assist with coordinating on-campus signage and promotional display needs across Mercy University locations.
• Support the placement and upkeep of marketing materials including:
• Posters in hallways and elevators
• Bulletin boards across campus
• Brochure shelves and informational displays
• Recruitment and event signage in key campus areas (Main Hall, Bronx campus, Dobbs Ferry/MT locations, etc.)
• Work with creative staff and internal stakeholders to ensure signage is accurate, timely, and aligned with University branding standards
• Administrative Support for AVP of Marketing & Communications
• Serve as the primary administrative coordinator for the Assistant Vice President of Marketing & Communications
• Provide scheduling, meeting coordination, and organizational support to ensure efficient daily operations
• Assist with preparation of internal documents, reports, and departmental communications as needed
• Support the AVP in managing priorities across departmental initiatives and institutional deadlines