Marketing Coordinator

Responsibilities

• Documentation & Compliance: Review and process NDAs and confidential documents Promote consistent documentation and record retention practices Maintain confidentiality of customer and company information
• Travel & Visitor Coordination: Manage flights, hotels, transportation, and itineraries for domestic and international visitors, including teams visiting from overseas Coordinate schedules and logistics for customer meetings, training events, and corporate visitor programs
• CRM & Lead Management: Manage trade show and marketing leads within NetSuite and Zoho CRM and other marketing databases Import, update, clean, and maintain lead and contact records Organize lead assignment and follow-up tracking Generate CRM reports and marketing activity reports Support email marketing campaigns and customer database management
• Public Relations & Marketing Support: Collaborate with Marketing Manager on press releases, advertising schedules, and publication deadlines. Handle industry media, partners, and vendors Support social media content scheduling and marketing communications
• Tradeshow & Event Coordination: Manage planning and coordinating domestic and international trade shows, conferences, and events Coordinate with event organizers, vendors, contractors, and service providers Track event deadlines, registrations, shipping schedules, and logistics Assist with booth preparation, promotional materials, giveaways, and event documentation
• Marketing Operations & Budget Support: Track and manage budgets and expenses across travel, marketing and event activities Process invoices, purchase requests, and vendor documentation Maintain organized records of contracts and marketing asset

Requirements

• Bachelor’s degree in marketing, business administration, communications, or minimum 2 years of equivalent practical experience
• 2+ years of experience coordinating marketing initiatives, managing travel logistics, planning and executing events/trade shows, and providing administrative support
• Experience handling confidential business documents (e.g., NDAs) with discretion and sound judgement
• Experience with utilizing CRM systems, preferably NetSuite and Zoho CRM
• Experience managing trade show leads and customer databases
• Strong proficiency with Microsoft Excel, Word, and PowerPoint
• Excellent organizational and communication skills
• Ability to manage multiple projects and deadlines simultaneously

Preferred

• Graphic design experience using Adobe Creative Suite or Canva
• Social media management experience
• Familiarity with marketing automation tools and email campaigns

Benefits

• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Tuition reimbursement
• Vision insurance