Responsibilities

• Own and manage the intake and tracking of all asset requests and promotional initiatives requiring partner approval using Monday.com or other workflow tools.
• Prioritize and distribute briefs and approval requests to appropriate teams, ensuring clarity around deadlines, scope, and deliverables.
• Track progress on all open requests and projects, ensuring milestones are met and deliverables are distributed on time.
• Maintain organization of assets and collateral, ensuring proper file management and version control.
• Manage the full IP/licensor approval process for creative and brand assets and promotional programming, ensuring all deliverables meet required standards and timelines.
• Ensure proper timelines are followed throughout full process, including planning, design, approval request, and execution/implementation
• Serve as the primary point of contact with licensor submission platforms, uploading, tracking, and reporting the status of all submitted assets.
• Collaborate with internal teams and key stakeholders to ensure licensor feedback is gathered, processed, and incorporated into final deliverables in a timely manner.
• Communicate effectively with external licensors and internal stakeholders, ensuring transparency throughout the approval process.
• Track and collate feedback on campaign proposals and briefs from stakeholders and licensors, and relay it clearly back to appropriate action item owners for revisions and/or execution.

Requirements

• 3+ years of experience in project management, creative and/or marketing operations, or a related role within the entertainment, design, or marketing industry
• Experience with project management software, preferably Monday.com, and familiarity with licensor submission platforms
• Highly organized with a strong attention to detail, and the ability to manage multiple projects and deadlines simultaneously
• Excellent communication skills, with the ability to relay feedback and project updates clearly and efficiently
• Team player with experience working across multiple teams (creative, production, marketing, etc.)
• Proactive and a self-starter with good time management and prioritization instincts
• Proficiency with asset management and collaboration tools such as Monday.com, Asana, or similar platforms is required
• Proficiency in Google Workspace platforms including Slides, Docs, and Sheets
• Familiarity with licensor submission platforms
• Prior experience working with IP licensors or managing approval workflows is a strong plus

Preferred

• Strong plus: IP licensors or managing approval workflows experience