Responsibilities

• Manage the calendars of 2 VP’s (Marketing and Sales), including scheduling internal and external meetings, sales calls, client visits, and team events; prioritize and resolve conflicts proactively.
• Coordinate domestic and international travel arrangements, including flights, hotels, ground transportation, and detailed itineraries.
• Travel may be required on occasion if business needs require and bandwidth allows. Travel for the annual National Sales meeting is required.
• Prepare, edit, and organize documents, presentations (e.g., PowerPoint decks for sales meetings), reports, expense reports, and sales-related materials such as proposals, contracts, or performance dashboards.
• Handle incoming communications: manage email correspondence, respond on behalf of the VP when appropriate, and route inquiries to the right team members.
• Organize and maintain confidential files, records, and databases related to sales pipelines, client information, compensation plans, and performance reviews.
• Support sales team operations: track expenses, process reimbursements, coordinate logistics for sales conferences or offsite meetings, and assist with onboarding new sales Staff.
• Campaign & Project Coordination: Assist in coordination and preparation of marketing campaigns, coordinate with outside vendors, ship marketing materials as needed. Track deliverables and ensure projects stay on schedule.
• Prepare agendas, take minutes, and follow up on action items for executive meetings, sales leadership calls, and cross-functional collaborations (e.g., with marketing or finance).
• Global shipping projects - such as shipping product samples, marketing pamphlets or equipment for events is required. Good judgement regarding such responsibilities and attention to detail when fulfilling these shipments is also key.

Requirements

• Education: Candidates with a Bachelor's degree may be given preference; Associate's degree or equivalent experience accepted.
• Experience: 3+ years Administrative Assistant experience supporting senior executives (preferably in sales, marketing, or a revenue-driven environment); experience with VP-level or C-suite support is a plus. Candidates with event planning and/or marketing experience may also be given preference.

Benefits

• Starting at $60k/year + annual bonus based on company and individual performance. Salary will be negotiated based on experience.
• Benefits: Competitive Health, dental, vision, life insurance, voluntary life insurance, 401k w/ company match, Health Savings Account with company contribution, short/long term disability insurance, and 4-8 weeks 100% paid leave including paternity/maternity leave.