Responsibilities

• Email & Internal Communications Management: Maintain internal email accounts for multiple brands, manage distribution lists, and support internal messaging initiatives to ensure effective communication across the organization for multiple brands. Must be proficient in proofreading and able to follow AP Style.
• Content Creation & Management: Develop and edit marketing materials, including but not limited to newsletters, press releases, and promotional content, ensuring alignment with organizational messaging. Provide messaging and content updates for intranet pages, keeping internal policies and communications accessible and current.
• Business Collateral & Award Fulfillment: Process marketing material requests and oversee internal award programs, such as Spot Awards and Service Awards, ensuring timely and accurate fulfillment. Coordinate distribution of materials.
• Swag & Merchandise Inventory Management: Maintain, order, and track inventory for promotional materials, branded merchandise, and swag orders, ensuring appropriate stock levels for our family of brands
• Marketing Campaign & Event Support: Assist in planning and executing marketing campaigns. Coordinate event sponsorship logistics, including managing invitations, tracking RSVPs, and ensuring sponsorship benefits are delivered. Support internal and external events by assembling communication and training kits as needed.
• Social Media Engagement: Monitor and manage the organization’s social media content and presence, engaging with followers, tracking trends, and suggesting content ideas to enhance brand awareness. Manage monthly calendars for multiple owned businesses, own and manage paid social media campaigns with oversight, manage monthly reporting of social metrics. Have an understanding of social media strategy and approach across platforms.
• Digital Asset Management: Upload, organize, and tag photos in the company’s digital asset library. Ensure proper management of photo release documentation and digital asset accessibility.
• Marketing Team Administrative Support: Provide general administrative and project-based support to the marketing and communications team, including vendor coordination, supplier registrations, and compliance updates.
• Collaboration & Continuous Improvement: Work closely with cross-functional teams to align marketing and communication strategies with organizational goals. Identify and implement improvements to communication workflows and processes as appropriate. Perform additional duties as assigned to ensure the success and efficiency of the department.

Requirements

• Bachelor’s degree in marketing, communications, public relations, or a related field (or equivalent experience ).
• 2-4 years of experience in marketing, communications, or administrative support (internships included).
• Valid driver’s license and an acceptable driving record for the past 3 years.
• Strong writing, editing, and proofreading skills.
• Strong organizational skills with keen attention to detail.
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Comfortable using social media platforms (LinkedIn, Facebook, Instagram).
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks and deadlines effectively.

Preferred

• Experience with content management systems (SharePoint, WordPress, or similar).
• Experience with email management platforms.
• Familiarity with digital asset management tools.
• Basic knowledge of design tools like Canva or Adobe Acrobat.
• Experience in content production, i.e., photo, video, design, etc.
• Associate or bachelor’s degree in business administration, marketing or communications.
• Interest in evolving technology like AI and other forms of efficiency technology.