Marketing and Communications Coordinator

Responsibilities

• Schedule and publish social media content using Oktopost in accordance with the team's communications calendar; Provide guidance and support to staff using the social media management platform; Maintain website content and coordinate updates to ensure information is accurate and current; Manage internal requests related to Engaging Networks, Room to Read's online fundraising platform; Coordinate with internal teams and external vendors to create, update, and maintain online donation pages and related digital materials; Review digital content and fundraising pages for accuracy, quality, and timely completion.
• Provide administrative support to the Vice President, Marketing & Communications, including scheduling, travel arrangements, expense reports, meeting coordination, and document management; Track project assignments, timelines, and deadlines in Asana; Monitor and assign marketing and communications support requests in Salesforce; Coordinate weekly team meetings and bi-monthly department meetings, including scheduling, agendas, meeting notes, and follow-up actions; Maintain the team's SharePoint files, intranet resources, editorial calendar, vendor directory, and shared accounts; Communicate upcoming campaigns and marketing activities to colleagues across the Development & Communications department; Coordinate vendor procurement, invoices, and related administrative processes; Provide logistical support for team activities and events, including the annual New York Gala and events held during the United Nations General Assembly; Help organize activities that encourage team collaboration and connection.
• Coordinate with vendors to produce, order, and distribute branded materials, including promotional items and donor gifts; Support the management of the internal Staff Store, including coordination with external vendors; Proofread and distribute communications materials, including publications, organizational messaging, and donor emails; Publish blog posts and assist with editorial content as needed; Maintain the digital image library (AIR), ensuring photos and videos are uploaded, tagged, and organized for staff use.
• Monitor the media inquiry inbox and direct press inquiries to the appropriate team members; Track Room to Read's media coverage and maintain accurate press records; Coordinate with communications colleagues in country offices across Asia and Africa to collect and update media coverage information.

Requirements

• 1–2 years of professional experience in marketing, communications, administrative support, project coordination, or a related field.
• Strong organizational skills, with the ability to manage multiple assignments, track deadlines, and prioritize competing requests.
• Strong written and verbal communication skills, including the ability to proofread and edit materials for accuracy and clarity.
• Experience using social media platforms and familiarity with scheduling or publishing digital content.
• Ability to maintain and update websites, digital content, or online platforms, with a willingness to learn new systems.
• Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• Experience using or the ability to learn project management, collaboration, and database tools such as Asana, SharePoint, and Salesforce.
• Strong attention to detail and the ability to maintain accurate records, coordinate vendor requests, and review materials for quality.
• Ability to work independently, exercise sound judgment, solve routine problems, and follow through on assigned tasks.
• Strong interpersonal skills and the ability to collaborate effectively with colleagues, vendors, and stakeholders across different teams and locations.

Benefits

• 100% employer-paid premiums for your medical, dental, and vision coverage
• 50% medical and 100% dental and vision premium coverage for eligible dependents
• 22 days of PTO (+1 additional day accrued each year up to 27 days)
• 12.5 paid holidays
• Immediate enrollment in a 401(k) plan with up to a 6% match
• $600/yr allowance for home office