Marketing and Communication Department Assistant

Responsibilities

• Campaign Coordination: Assist in the coordination and execution of marketing and communication initiatives
• Content Creation : Basic editing of promotional materials using tools like Canva or Adobe Creative Suite
• Social Media: Assist in the coordination and execution of maintenance of our various social media sites
• Media Relations Support : Maintain media contact lists and track media coverage
• Internal Communications : Distribute approved messages to internal stakeholders
• External Event Support: Help support organization such as events, webinars, and other promotional activities. Including assisting team members with planning and staffing of events
• Community Outreach Support: Assist with community partnership initiatives, sponsorship activations, health fairs, and community engagement opportunities including maintaining a community stakeholder list and outreach schedule
• Survey & Feedback Collection : Assist with collecting and compiling feedback from events or campaigns to improve future initiatives
• Promotional Item Tracking : Coordinate with staff and vendors to keep promotional items stocked across all locations
• Vendor Coordination : Work with internal teams and external vendors to ensure smooth workflow, for example, ordering promotional items

Requirements

• High school diploma required
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Ability to manage multiple projects and priorities simultaneously
• Strong attention to detail and commitment to accuracy
• Ability to handle confidential and sensitive information with discretion
• Customer service orientation and professional demeanor

Preferred

• Bachelor's degree in Marketing, Communications, Journalism, or a related field preferred
• Experience - 3+ years office experience preferred
• Experience with Canva and/or Adobe Creative Suite preferred
• Familiarity with social media platforms and content management systems preferred