Marketing & Business Development Coordinator

Responsibilities

• Outbound Lead Generation: Research target companies, map key decision-makers, and execute outreach strategies to generate qualified meetings for the business development team.
• Pursuit & Proposal Support: Partner with the Marketing Manager to develop compelling proposals, qualification packages, and targeted marketing collateral.
• Pipeline Administration: Maintain rigorous CRM organization, tracking active pursuits and managing structured follow-up sequences.
• Cross-Functional Collaboration: Work hand-in-hand with the Director of Business Development and Marketing Manager to align outreach efforts with overarching growth objectives.
• Prospect Research: Conduct comprehensive market research on target companies, properties, and planned developments to identify key owners and decision-makers.
• Proactive Outreach: Execute outbound calls, personalized introductory emails, and LinkedIn campaigns to initiate meaningful dialogs with prospective clients.
• Opportunity Hand off: Secure introductory meetings and transition qualified prospects to the business development team accompanied by thorough context and notes.
• Relationship Reactivation: Re-engage historical clients and dormant network contacts to uncover new pipeline opportunities.
• Pursuit Coordination: Coordinate and produce professional statements of qualifications (SOQs), client presentations, project profiles, and team resumes.
• Marketing & Communications: Update and maintain marketing collateral, project photography, and digital content across web and social media channels.

Requirements

• Professional Experience: 1 to 5 years of practical experience in marketing coordination, business development, proposal coordination, or sales development.
• Outbound Acumen: Demonstrated comfort utilizing proactive cold calls and targeted emails as regular weekly operational rhythms utilizing Hubspot-CRM
• Resourcefulness: Independent capability to source accurate stakeholder contacts without reliance on pre-vetted lead lists.
• Communication Mastery: Strong writing, proofreading, and editorial skills ensuring all outbound communications and proposals are polished and professional.
• Organizational Resilience: Exceptional project management capabilities to juggle multiple parallel deadlines across various cross-functional stakeholders.
• Professional Persistence: Ability to persistently follow up with prospective clients while maintaining a consultative, low-pressure approach.
• Technical Proficiency: Working familiarity with CRM software(hubspot), LinkedIn, Microsoft Office suite, SharePoint/Teams, and Adobe creative suit software tools.

Preferred

• Industry Background: Preferred background in architecture, engineering, or construction (AEC), commercial real estate, development, hospitality, healthcare, senior living, or professional services.

Benefits

• Full medical, dental, and vision coverage, paid time off (PTO), and paid company holidays.