Freelance Position
Duration 2-3 months
40 hrs/week, fully remote
SPARK is seeking a Project Manager to support the management of agency resources and help pave the way for great work. With your active support, our teams will have the details they need to get the work completed and delivered on time at the highest level of quality. You are a clear and consistent communicator, maintain a constant pulse on the agency, and are an enthusiastic problem solver in a highly collaborative environment. If this sounds like you, read on.
The Role
Project Planning & Management:

• Review all incoming project requests and works with project leads to gain all information required to estimate a job
• Develop detailed project plans, including timelines, milestones, and deliverables, ensuring alignment with client goals and budgets.
• Leads project set-up in Workamajig to ensure consistency of set-up, structure, nomenclature, project documentation including approved estimates/contracts and reporting requirements
• Provide input to project leads on available resources and make recommendations on talent allocation based on schedules
• Complete daily check-ins as needed to ensure project deadlines are met
• Monitor project progress, identifying potential risks or roadblocks and proactively addressing them to maintain momentum.
• Actively monitor project budgets and rounds to ensure project profitability and work with project leads to request change order estimates as needed
  

Client Team Coordination

• Facilitate communication between creative, strategy, and production teams to ensure alignment on objectives and deliverables.
• Lead project kickoff meetings, status updates, and post-mortems to keep teams informed and aligned.
• Act as a problem-solver and resource for team members, helping navigate challenges and achieve project goals.
  

Coordinate and Manage Resources and Freelancers

• Ongoing monitoring of resource and project allocations for all staff to ensure a balanced schedule for all staff
• Develop forward-looking schedule and resource allocations to identify resource shortages or potential needs for freelancers. Work with partners to supplement staff as necessary with freelancers.
• Maintain network list of freelancers, organized by skill set and fit for project types, in Workamajig. Provide recommendations for freelance partners as needed to support workload.
• Support freelance and FTE on-boarding process through Workamajig and process training efforts
  

Reporting & Optimization

• Lead traffic, burn and resourcing meetings with integrated teams to ensure alignment of deliverables and resourcing for the week
• Lead bi-weekly creative jams with creative team to ensure understanding of project priorities and deadlines
• Participate in the upkeep of the Resource Dashboard and share with integrated teams twice a week for visibility across the agency.
• Follow up with staff as needed to ensure accurate and timely time entry in WMJ
  

Quality Control and Delivery

• Review deliverables to ensure they meet SPARK’s high standards of quality and align with client expectations.
• Facilitate final approvals and oversee the delivery of completed projects to clients.
• Support materials/deliverable trafficking in partnership with project leads to ensure deliverables are accurate and sent out on time.
• Support internal Q/A proofing process for deliverables as needed.
• Ensure all completed projects materials are saved to the server and in all appropriate folders within Workamajig.
  

Soft Skills Required

• Organization: Exceptional ability to manage multiple projects, timelines, and priorities simultaneously.
• Communication: Clear and concise in interactions with clients and team members, ensuring everyone stays informed and aligned.
• Problem-Solving: Quick to identify issues and implement creative, practical solutions to keep projects on track.
• Adaptability: Comfortable navigating change, shifting priorities, and fast-paced environments.
• Collaboration: Thrives in team settings, building strong relationships across departments and with clients.
• Attention to Detail: Meticulous in tracking deadlines, budgets, and project requirements to ensure flawless execution.
• Time Management: Skilled at prioritizing tasks and meeting deadlines while maintaining a focus on quality.
• Calm Under Pressure: Maintains focus and clarity in high-pressure situations, ensuring teams stay motivated and productive.
  

Experience & Qualities

• 3-5 years experience working with a creative project management system
• Workamajig experience strongly preferred, similar tools considered
• Strong and comfortable communicator
• Collaborative, proactive and resourceful
• Skilled multi-tasker with the ability to prioritize effort
• Excellent time management skills
• Previous agency experience strongly preferred