Freelance Experiential Producer

Responsibilities

• Pre-Production
• Build production timelines, runs of show, and checklists
• Source and manage vendors
• Build and maintain accurate production budgets
• Support permitting and compliance
• Coordinate creative deliverables
• Client & Internal Coordination Act as the quarterback across teams and clients – keeping projects, systems and stakeholders aligned and ensuring unparalleled communication and follow-through
• Partner with design, social/content, and account teams to keep everything on-brand and on-point
• Onsite Execution Take the lead on event ops, making sure every detail comes together perfectly—curveballs included.
• Post-Event Collect key event metrics, organize photo and video highlights, and turn insights into recap decks and actionable takeaways for future tours.

Requirements

• 2-5 years in experiential/events/production, agency or brand side.
• Experience owning project coordination from start to finish.
• Strong organization and follow-through; you live in spreadsheets and checklists.
• Clear, professional communication with clients and vendors.
• Willing to work early mornings, nights, weekends as needed.
• Proficiency with Google Workspace; familiarity with GSuite/Monday/Hubspot or similar.

Preferred

• Hands-on experience with mobile/vehicle activations (food trucks, step vans, trailers), including wraps, generator/power, parking plans, and DOT basics.
• Knowledge of NYC/major-market permitting.
• Basic Adobe/Canva skills.
• Experience with generative AI.
• Experience staffing brand ambassadors and training teams onsite.
• Comfort with measurement tools (QR flows, foot-traffic counters, surveys).
• A valid driver's license.

Benefits

• Competitive Medical, Dental & Vision insurance
• Paid vacation & sick time
• 401k matching
• Professional Development support
• Work from Home flexibility (up to 75 days per year)
• Bonus potential in addition to base salary compensation
• Weekend work stipend