Responsibilities

• Partner with the Marketing Recruitment Strategist and divisional leaders to coordinate campaign intake/kickoff meetings, project timelines, progress report-outs, action lists, and retrospectives for marketing, communications, and recruitment campaigns and initiatives, and document these activities in the project management system.
• Coordinate collection and organization of campaign metrics, KPI tracking information, client feedback surveys, ROI documentation, and lessons learned summaries.
• Maintain divisional campaign calendars and status updates, recurring communications schedules, and operational tracking tools.
• Maintain and organize divisional SharePoint resources, server archives, photo release management, templates, process guides, and operational files.
• Support the division and its leaders with proofreading, meeting coordination and scheduling, note capturing and meeting summaries.
• Manage Workday purchase orders, invoice processing, and credit card transactions on behalf of the division.
• Perform related duties as required.

Requirements

• Associate’s degree in communications, business, marketing, office administration, organizational leadership, project management, or related field.
• 2+ years of experience in project coordination, operations support, administrative coordination, communications support, campaign coordination, or related work.
• Ability to simultaneously manage multiple timelines, recurring responsibilities, and operational details.
• Ability to organize information, maintain documentation, and support operational processes with attention to detail.
• Demonstrated ability to work collaboratively, maintain professionalism, and support positive working relationships across departments and teams.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office applications including Teams, Outlook, Excel, and SharePoint.

Preferred

• Experience supporting marketing, communications, recruitment, campaign coordination, or operational support activities.
• Experience maintaining SharePoint sites, operational documentation systems, or project tracking tools.
• Experience coordinating meetings, timelines, reporting processes, or recurring operational workflows.
• Excellent proofreading ability, confidence in flagging issues with leadership.
• Experience working in higher education, recruiting, marketing/communications, or public-sector environments.
• Familiarity with campaign planning processes, communications workflows, and/or Customer Relationship Management (CRM) systems.

Benefits

• paid time off;
• 11 paid holidays; 2 floating holidays
• medical, dental, vision, life and long-term disability insurance;
• tuition waivers for employee, spouse and dependent children;
• on-site childcare center;
• 403(b) retirement plans; and
• State University Retirement System pension plan.