Communications and Marketing Project Coordinator

Responsibilities

• Project Intake & Traffic Management
• - Manage incoming project requests through MarCom intake forms and email channels
• - Review requests for completeness, clarity, and alignment with departmental priorities
• - Route projects to appropriate team members and establish timelines
• - Monitor project progress and follow up to ensure deadlines are met
• - Maintain project tracking systems (e.g., Microsoft Planner or similar tools)
• Meeting Coordination & Workflow Planning
• - Develop agendas and supporting materials for:
• - Weekly Monday MarCom Traffic Meetings
• - Weekly Wednesday Creative Review Meetings

Requirements

• Operational clarity: Ability to bring structure to complex workflows
• Prioritization & judgment: Balances competing demands effectively
• Diplomacy & communication: Can set boundaries while maintaining strong relationships
• Attention to detail: Ensures accuracy in scheduling, tracking, and financial processes
• Collaboration: Works effectively across teams and departments
• Strong interpersonal, written and verbal communication skills and attention to detail.
• Ability to take initiative to work proactively, meet deadlines, organize and prioritize multiple projects, think strategically, and work with numbers and data.
• Exhibit personal integrity and ability to appropriately handle confidential and sensitive information.
• Exhibit a positive attitude, strong work ethic, and sound professional judgment.
• Experience/Education :

Preferred

• Experience in communications, marketing, or higher education environments
• Familiarity with project management tools (e.g., Microsoft Planner, Asana, Basecamp)
• Experience working with external vendors or managing production timelines
• Experience supporting senior leadership

Benefits

• Pitzer College has mandated the COVID-19 vaccination for all employees. New employees are required to show proof of full vaccination, including booster, against COVID-19 or request a Pitzer College approved medical or religious exemption on or before their first day of employment.
• Our benefits package includes competitive compensation, health, dental, and vision insurance, retirement savings plans, generous paid time off (vacation, holidays, sick time, parental leave, bereavement, etc.), tuition reimbursement, tuition exchange program participation and more.