Communications & Engagement Specialist III

Responsibilities

• Develop detailed engagement plans that drive the Institute’s engagement priorities and portfolio strategies
• Scope engagement opportunities and recommend priorities based on audience, objectives, strategic alignment, timing, capacity, and risk
• Drive engagement planning and portfolio reviews with relationship managers and internal partners, defining stakeholder journeys, coordinated touchpoints, internal roles, decision points, communications needs, milestones, and measures of success
• Maintain an integrated engagement calendar across stakeholder communications and events, and follow-up; monitor deadlines, dependencies, approvals, capacity, and resource needs
• Lead planning and production of stakeholder communications and engagement materials across print and digital platforms, including e-newsletters, curated updates, impact reports, proposals, presentations, leadership communications, event collateral, and web content
• Write and edit clear and engaging content that translates scientific milestones, institutional priorities, partnership activity, and open science outputs for defined stakeholder audiences
• Review available audience segmentation, communications performance, engagement data, and stakeholder feedback to recommend improvements to content, cadence, channels, and future communications
• Lead the activation of stakeholder meetings, site visits, convenings, partnership programs, and special events
• Serve as the internal project lead for assigned engagement activities, coordinating work across the Impact Team, Events Team, Communications department, science teams, executive leaders, and other internal partners
• Develop and maintain agendas, invitations, presentations, participant materials, leadership preparation, event communications, run-of-show documents, and other elements required for successful activation

Requirements

• Bachelor’s degree in communications, public affairs, nonprofit management, business, project or program management, or a related field; or an equivalent combination of education and experience
• 2+ years of progressively responsible experience in stakeholder engagement, communications, external affairs, program or project management, events, or a related field
• Demonstrated experience independently managing complex, cross-functional projects, programs, or events from planning through execution and follow-up
• Strong writing and editing skills, including experience developing audience-specific communications, e-newsletters, or editorial plans
• Experience translating strategy into workplans, workflows, timelines, roles, deliverables, and approval processes
• Ability to translate complex scientific, technical, or institutional information into clear, accessible content for varied audiences
• Strong facilitation, interpersonal, and collaboration skills, including the ability to coordinate work involving senior leaders and multiple internal teams
• Exceptional organizational skills, attention to detail, and ability to manage multiple priorities, deadlines, and dependencies
• Experience using customer relationship management, email marketing, and project-management tools as a business user
• Sound judgment and demonstrated ability to anticipate risks, resolve operational issues, and elevate decisions appropriately

Preferred

• Experience in a nonprofit, research, life sciences, civic, or other mission-driven organization
• Experience planning and activating convenings, stakeholder visits, or other external engagement experiences
• Experience coordinating executive or senior-leadership participation in external meetings and events
• Experience using engagement metrics, communications performance, or participant feedback to improve programs and processes
• Proficiency with Microsoft Office 365 and familiarity with CRM, email marketing, and project-management platforms

Benefits

• Benefits
• Employees (and their families) are eligible to enroll in benefits per eligibility rules outlined in the Allen Institute’s Benefits Guide. These benefits include medical, dental, vision, and basic life insurance. Employees are also eligible to enroll in the Allen Institute’s 401k plan. Paid time off is also available as outlined in the Allen Institutes Benefits Guide. Details on the Allen Institute’s benefits offering are located at the following link to the Benefits Guide: https://alleninstitute.org/careers/benefits.
• It is the policy of the Allen Institute to provide equal employment opportunity (EEO) to all persons regardless of age, color, national origin, citizenship status, physical or mental disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, genetic information, marital status, status with regard to public assistance, veteran status, or any other characteristic protected by federal, state or local law. In addition, the Allen Institute will provide reasonable accommodations for qualified individuals with disabilities