Responsibilities

• Hospitality & Reception: Serve as the welcoming face of the school. Direct inbound phone calls, manage the visitor sign-in/out and security badge protocols, and handle incoming mail and packages.
• Daily Logistics: Update staff duty calendars. Record student attendance, process physical late slips in student folders, and maintain student records within the ALMA database.
• Student Support & Care: Provide administrative student support, administer basic first aid and medications (meticulously logging details), and offer emotional comfort to students as needed.
• Safety Compliance: Lead logistical aspects of emergency drills, taking immediate attendance checklists, using the megaphone, and securing the office building at closing.
• Brand & Creative Assets: Utilize graphic design skills to create logos, merchandise, and promotional print and digital materials (flyers, brochures, event programs, and banners).
• Digital & Social Media: Manage the school’s active social media presence (Facebook, Instagram, and YouTube). Construct and send routine email blasts and newsletters (In Harmony) via BigMailer.
• Website & Event PR: Maintain and update content on the school website (Meet Our Staff, Admissions, calendars). Write and distribute press releases to local media outlets.
• Outreach Events: Coordinate community display booths, prep interactive activities, organize logistics, attend events, and recruit teacher/parent volunteers.
• Salesforce Administration: Maintain accurate donor database records, log incoming funds, organize physical processing folders, and draft/issue formal donor thank-you letters.
• Campaign & Event Management: Serve as a driving operational force for five major fundraising events: Annual Golf Outing (August): Handle course coordination, sponsorships, collateral design, and rosters.; Extravaganza (Sept/Oct): Manage committee planning, silent auction items, and bid materials.; Giving Tuesday & Giving Day: Organize major digital campaigns utilizing social media, GiveLively, and BigMailer with real-time goal updates.; Holiday Follies (December): Collect sponsorships, process program ads, and design event collateral.; General Fundraising: Support all fundraising opportunities and coordinate 3rd party fundraising efforts.; Grants & Reporting: Assist with grant writing, copy editing, proposal packaging, and reportingcompliance as needed to support supplementary funding avenues.

Requirements

• Demonstrated successful marketing, fundraising and/or special events experience.
• Understanding of basic principles of fundraising, strong organizational and interpersonal skills, and excellent oral and written communication skills required.
• Experience with Microsoft Office, Google Suite, Adobe CS Suite, Canva, Salesforce, WordPress, email marketing, social media management.

Preferred

• Bachelor’s Degree in a related field preferred.
• Two years work experience in nonprofit and fundraising preferred.
• First Aid & CPR certified.

Benefits

• Dental insurance
• Employee discount
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Vision insurance