Communications Coordinator

Responsibilities

• Responsible for fulfillment and tracking of daily media requests including: retrieving incoming calls and emails, monitoring press inbox, sending information and images, responding to basic questions, and directing requests to appropriate supervisors, spokesperson(s), and/or departments as necessary.
• With guidance from the Communications Manager, responsible for maintaining accuracy of media database, updating reporter contact information, beats, and all other relevant information. Adds contacts as directed and recommends additions.
• Crafts compelling and unique pitches that result in positive coverage for designated exhibitions, public programs and educational offerings.
• Composes press materials for upcoming initiatives including: researching, writing, and circulating compelling press releases, concise media alerts, supplemental materials, and preparing electronic press kits including press images.
• Assist in tracking coverage, pulling reports, summaries and analytics for regular reporting.
• Supports media visits, photography, videography, podcasts, content creators, and television shoots as needed.
• Liaises with the Marketing and Web and Digital teams to appropriately schedule PR distributions, to align email sends and online press releases. Works collaboratively with the Communications team to pull strategic distribution lists.
• Supports in planning press previews, working with internal museum stakeholders on event logistics. Handles tracking of RSVP lists and follow ups for press lists at all institutional events.
• Works with Marketing team to coordinate installation photoshoots, including handling internal logistics and scheduling with photographer.
• Actively participates in brainstorms and media strategy meetings with the rest of the Communications team, and with Division. Contributes to Division wide meetings and monitors team’s projects in Asana.

Requirements

• Education: Bachelor’s Degree in Communications, Public Relations, Marketing, Journalism, or other related field from an accredited college or university.
• Work Experience: Minimum of two years of experience in communications, public relations, and/or administrative assistance.
• Some familiarity with local media landscape and Fine Arts Museums of San Francisco audiences.
• Knowledge of procedures used in preparing and distributing publicity and public information materials.
• Excellent organizational, writing, and communication skills.
• Requires computer proficiency, Google suite and database management.
• Ability to take direction, manage multiple priorities, meet deadlines, and take initiative.
• Ability to exercise sound judgment, tact, and diplomacy.
• Flexibility in meeting shifting demands and priorities.
• Ability to work simultaneously on multiple projects in a complex, highly demanding, and fast paced work environment.

Benefits

• This is a union position eligible for the Museums' benefits package, including medical, dental, and vision insurance and a generous time off package.