Responsibilities

• Assist with the planning and execution of client events, webinars, receptions, sponsorships, attorney dinners, annual attorney retreats, and other business development activities, including researching venues, coordinating with vendors, preparing materials, managing registrations, and providing on-site event support.
• Coordinate assigned firm sponsorships and event participation by communicating with sponsoring organizations, tracking deadlines and sponsorship benefits, processing invoices, preparing advertisements, submitting attendee information, coordinating firm tables, and managing attorney attendance.
• Prepare, format, and distribute marketing communications, including electronic invitations, client alerts, newsletters, announcements, event communications, and other internal and external correspondence.
• Maintain and update contact information, mailing lists, event lists, and marketing data within the firm's Customer Relationship Management (CRM) system and other marketing platforms to ensure data integrity.
• Assist with the preparation of client pitches, Request for Proposal (RFPs) responses, proposals, presentations, and other business development materials by updating attorney biographies, practice descriptions, representative matters, deal lists, and other marketing collateral.
• Coordinate attorney photography sessions and maintain headshots and other marketing assets.
• Coordinate with outside graphic designers, printers, photographers, promotional vendors, and other service providers to produce marketing materials and support creative projects.
• Order, maintain, and distribute promotional merchandise/swag for firm events, sponsorships, and business development activities.
• Coordinate the firm's holiday gift program and other client, prospect, and referral source gifting initiatives.
• Assist with lateral attorney and summer associate recruiting efforts by coordinating interview schedules and supporting related recruiting activities.

Requirements

• Bachelor's degree required.
• One to two years of experience in marketing, business development, communications, event planning, or a related field preferred.
• Prior law firm or professional services experience is preferred.
• Strong organizational skills with the ability to manage multiple projects and deadlines in a fast-paced environment.
• Excellent written and verbal communication skills.
• Strong organizational skills with exceptional attention to detail and accuracy.
• Ability to manage multiple priorities, meet deadlines, and work independently in a fast-paced environment.
• Strong interpersonal skills with the ability to work collaboratively with attorneys, staff, vendors, and clients.
• Professional demeanor and strong customer service skills when interacting with clients and external contacts.
• Ability to work overtime and occasional evenings as needed to support client events, attorney functions, firm-sponsored activities, and other business development initiatives.