Responsibilities

• Coordinate and prioritise multiple creative projects and campaigns simultaneously, trafficking assets through review, approval, and final delivery stages.
• Partner with the Senior Project Manager to run weekly cross-functional standups and manage the creative team's workload.
• Act as the primary point of contact between creative teams, managing shifting priorities and working with the wider PM team to identify and address resource gaps.
• Build and track project timelines in partnership with the Brand, Digital Marketing, and Creative teams — covering photo and video shoots, campaigns, and events across all stages of development.
• Produce photo shoots, video productions, and branded merchandise as needed — managing vendors, coordinating orders and payments, scoping work, and overseeing delivery from pre-production through final sign-off.
• Maintain clear documentation and workflow standards across the team: complete briefs, correctly stored assets, and consistently followed processes.
• Support the Senior Project Manager in managing external creative resources, including agencies and freelancers — gathering estimates, securing budget approvals, raising purchase orders, briefing work, and tracking progress.
• Coordinate sourcing, stock management, and vendor relationships for premium branded items, ensuring on-time delivery.
• Identify and propose improvements to how the team works, contributing to new processes as the studio grows.
• Be the source of momentum on every project you own — keeping work moving forward, stakeholders informed, and teams unblocked.

Requirements

• Track and report on content production spend across assigned projects.
• Raise purchase orders and support invoice and payment coordination alongside the Senior Project Manager.
• Gather cost estimates from vendors and freelancers; flag budget risks or changes early.
• Experience managing creative projects across brand, content, and campaign production — including photo and video shoots, digital campaigns, and events.
• Strong project management skills: timeline building, workload coordination, stakeholder communication, and risk management.
• Ability to manage multiple workstreams simultaneously in a fast-paced environment, adapting priorities without losing momentum.
• Hands-on production experience, including vendor management, shoot coordination, PO creation, and end-to-end logistics.
• Clear, confident communicator — able to brief teams, manage expectations, and escalate issues effectively.
• Process-oriented approach with attention to detail in documentation and workflow management.
• Familiarity with project management platforms (such as Asana, Monday.com, or equivalent) and Google Workspace.
• Experience supporting project-level budget tracking and financial administration, including purchase orders and invoice coordination.
• Proficiency with Gen AI tools relevant to project management and creative production, used to enhance output quality and efficiency.
• Experience building personal AI-assisted workflows to improve speed and quality of delivery.
• Agentic approach to project planning — able to break down complex, multi-stage workstreams and identify clear paths forward.
• Ability to critically evaluate AI outputs and apply sound human judgement.