Audience Development Coordinator (Contract)

Responsibilities

• Execute personalized, one-to-one email invitations to prospective event attendees.
• Track invitation outreach, responses, RSVPs, and follow-ups across internal databases and event management platforms.
• Maintain accurate attendee records, including registration status, contact information, and relevant participation details.
• Support attendee follow-up and outreach to help meet audience targets.
• Draft and distribute attendee communications, including confirmations, reminders, and logistical updates.
• Prepare internal audience briefings, attendee summaries, and operational documents.
• Support website content management, including speaker biographies, headshots, titles, and company information.
• Coordinate updates to event and registration pages as needed.
• Maintain accurate audience data and assist with database management and data entry.
• Support the preparation of attendee lists, check-in materials, and event-day documentation.

Requirements

• Previous experience in event coordination, audience development, marketing operations, or administrative support.
• Excellent organizational skills and exceptional attention to detail.
• Strong written communication skills and professional email etiquette.
• Comfort working with spreadsheets, databases, and event management systems.
• Ability to manage repetitive, detail-intensive tasks with speed and accuracy.
• A proactive, adaptable approach and willingness to support wherever needed.

Benefits

• Semafor offers a Flexible Paid Time Off (PTO) policy to our full-time, salaried employees who may take paid time off as-needed without a prescribed limit or defined balance.