Associate Marketing Coordinator (San Jose)

Responsibilities

• Oversee day-to-day operations, including coordinating third-party vendors, liaising with building landlords, ordering supplies and restocking food and beverages
• Support the scheduling and execution of internal and vendor meetings, serving as the primary liaison to ensure a seamless experience for all participants
• Assist regional marketing team members with the creation, distribution, and collection of event contracts, ensuring all deliverables are completed on time
• Research, purchase and manage marketing giveaways, fact sheets, brochures, etc.; maintain inventory levels and coordinate shipping logistics
• Collaborate with the team to promote events by creating social media graphics, postcards, and flyers using Canva or in partnership with the GPS design team
• Coordinate and create pop-up banners or event materials with the regional leads and design team
• Maintain registration lists and the event calendar; provide timely updates to the team on office activities and upcoming events
• Provide administrative support to marketing team as needed
• Provide onsite support for events when needed
• Coordinate, collaborate, build, develop, and maintain relationships with vendors as it relates to events and office activities

Requirements

• 1-2 years experience working in event marketing in a corporate environment
• Marketo, Eventbrite, or related marketing platform experience preferred but not required
• Computer skills including a solid understanding of Microsoft Office products, Gmail and Google Cloud
• Ability to work in a fast-paced environment
• Self-motivated, self-starter with a track record for leading events and the campaigns associated with them
• Resourcefulness with a strong ability to problem solve
• Strong verbal and written communication skills
• Excellent people and relationship-building skills to interact with colleagues, regional teams, and vendor partners
• Extremely detail oriented and results driven

Preferred

• Bachelor's Degree preferred
• Experience with Salesforce or other CRM software