Responsibilities

• Sales Support: Assist with contract administration, payment tracking and past due invoice payment collections as required to support the Sales staff and upper management.
• Help Sales with processing orders as necessary.
• Marketing Support: Assist with organization of trade shows, including logistics.
• Provide support for marketing campaigns, including cooperating with vendors (e.g., graphic designers, printers).
• Operations Support: Oversee and coordinate with warehouse staff the documentation of incoming and outgoing serialized products along with hazardous materials shipments.
• Work with VP of Operations to streamline workflows by coordinating between departments to ensure timelines are met for support of order delivery.
• Oversee office operations, such as ordering supplies or overseeing facility needs.
• Process purchase orders and receipts and work with Warehouse Supervisor to monitor inventory levels to maintain adequate on-hand inventory to prevent backlog of order shipments
• Administrative Duties: Prepare reports, or spreadsheets for inventory as needed.

Requirements

• Organizational Skills: Ability to multitask across sales, marketing, and operations with strong attention to detail.
• Communication: Clear verbal and written skills for coordinating with teams, clients, and vendors.
• Technical Proficiency: Familiarity with tools like but not limited to Microsoft Office, Google Workspace, and basic data analysis tools.
• Analytical Thinking: Ability to interpret data and provide actionable insights for sales, marketing or operational strategies.
• Teamwork and Adaptability: Collaborate across departments and adapt to changing priorities in a fast-paced environment.
• Discretion: Handle sensitive information, such as proprietary company information, client contracts or financial data, with confidentiality.
• Punctuality: Showing up on time and ready to work at the beginning of the shift and until the shift ends is imperative.