Responsibilities

• Lead Project Execution: Manage projects from planning through delivery, acting as the central liaison between internal teams, external vendors, and stakeholders to ensure clarity around deliverables, timelines, budgets, and strategic goals.
• Schedule & Risk Management: Communicate project schedules and updates to all stakeholders. Monitor progress to identify potential risks and implement mitigation strategies proactively.
• Project Tools & Tracking: Utilize project management platforms to build and maintain timelines, tasks, milestones, and deadlines.
• Team Alignment: Facilitate project meetings to ensure cross-functional teams are aligned on methodology, goals, and progress tracking.
• Resource Allocation: Manage project resources within budget, flagging scope changes or out-of-scope requests to the Account Lead and client.
• Documentation & Budgeting: Develop materials, statements of work (SOWs), program budgets, and reconciliations with precision and clarity.
• Team Development: Support onboarding and training of Managers and Coordinators. Delegate tasks and oversee execution to ensure quality and timely delivery.
• Compliance Oversight: Ensure all MLR/FDA approvals are completed on schedule and that content meets client expectations and regulatory requirements.

Requirements

• 3-5 years of account/project direction experience within a medical communications or medical advertising agency
• Located in the Boston or San Diego area is a plus for client collaboration
• Familiarity with medical terminology and pharmaceutical products and knowledge of regulations and program implementation procedures
• High level of business acumen, financial awareness and negotiation skills
• Client intimacy mindset
• Experience in end-to-end project development, from ideation through implementation
• Proven ability in organic business development, including crafting tactical recommendations
• Expertise in Scope of Work (SOW) development and management
• Excellent oral and written communication and time management skills
• Proven strong interpersonal skills and the ability to participate constructively and effectively in meetings with a clear understanding of individual action items

Benefits

• Immediate eligibility for all benefits, including medical, dental, vision, group term life, short-term and long-term disability
• Benefits 100% company paid
• 401k plan employer matching contributions
• Eligibility for company sponsored incentive plans
• Generous PTO, including a week off in December for the holidays
• Paid volunteer time off
• Tuition reimbursement
• On-site gym and other employee wellness initiatives
• Employee Assistance Program
• Comp pay or comp time for onsite weekend work