Responsibilities

• Maintain scheduling and tracking systems for individual pursuit, proposal elements, and status.
• Assist in developing pursuit plans and client outreach activities ahead of RFP release.
• Organize presentation rehearsals.
• Follow electronic file structure, access, and backup procedures for all proposal materials.
• Generate custom copy for proposals and presentations, including writing/editing text, design layout, custom graphics, tailoring resumes, and integrating schedules, with input from the marketing director, business developer, project director, and technical team.
• Help produce SOQs/proposals, including editing and graphics; prepare for digital and print reproduction.
• Identify and monitor SOQ/proposal criteria and ensure the response is fully compliant.
• Handle production and arrange for on-time delivery of SOQs/proposals. Gather content from the team and consultants as needed.
• Track pre-submittal meeting schedules and attendees and identify decision-makers.
• Maintain systems to extract, categorize, and retrieve information related to clients, consultants, personnel, projects, prior proposals, boilerplate, and visuals.
• Support of online presence, including social media and website.
• Embrace and implement brand standards.
• Draft press releases and support public relations efforts under the direction of the Marketing and Communications Director. Monitor online and print sources, including newspapers, magazines, and blogs.
• Ensure compliance with copyright laws and photographer usage rights.
• Coordinate awards competition entries; ensure compliance with award requirements.
• Coordinate firm/company special events.
• Monitor sources of industry-related market information.
• Gather research data related to clients; competitors; past, current, and prospective markets; and relevant corporate experience.
• Coordinate final project photography, including input on the shoot list.
• Responsible for conducting themselves in accordance with our Guiding Principles and exhibiting attributes matching the Way We Work.

Requirements

• Five or more years of relevant A/E/C experience required.
• Proficient in Adobe Creative Cloud (InDesign, Illustrator, Photoshop) and Microsoft Office (Excel, Word, PowerPoint).
• Understanding of basic business development principles.
• Knowledge of database concepts.
• Organizational skills, multi-tasking.
• Attention to detail.
• Ability to work well with various types of personalities and work styles.
• Excellent time management skills; a sense of urgency.
• Ability to write and edit content.
• Basic understanding of the go/no-go process.
• Understanding SOQ/proposal production, including digital and printing/binding.

Preferred

• Associate or bachelor's degree recommended.
• Attend SMPS and other relevant industry workshops; become familiar with SMPS Six Domains of Professional Services Marketing; prepare to earn the Certified Professional Services Marketer (CPSM) certification
• Passion for participating in professional development and community-focused organizations.

Benefits

• Competitive pay and benefits.
• A positive, friendly, and team-oriented workplace with caring leadership.
• Professional development and leadership programs.
• To work on exciting projects for your community.
• Security and stability working for a financially strong company.
• More opportunities to grow your career through our multiple U.S. office locations and affiliated companies.