Responsibilities

• 360° Marketing Management (Online & Offline) - Campaign Oversight: Coordinate and track the performance of multi-channel campaigns, including Digital, Social Media, and TV/Traditional media.
• 360° Marketing Management (Online & Offline) - Data & Analytics: Utilize advanced Excel skills (including Pivot Tables and data modeling) to analyze campaign performance and provide actionable insights for decision-making.
• Administrative & Financial Operations - Contracts & Negotiations: Manage vendor relationships, negotiate commercial terms, and ensure all marketing contracts are legally and operationally sound.
• Administrative & Financial Operations - Payment Reconciliations: Perform detailed financial reconciliations of marketing budgets and vendor payments to ensure total transparency and fiscal responsibility.
• Executive Assistance & Global Logistics - Director Support: Provide comprehensive administrative assistance to the Marketing Director, managing high-priority scheduling and strategic communications.
• Executive Assistance & Global Logistics - Travel Management: Lead the end-to-end planning of marketing summits and meetings, including flight bookings, hotel accommodations, and itinerary management.
• Executive Assistance & Global Logistics - Travel Requirements: Availability to travel to Mexico City (CDMX) approximately 5 times per year for corporate strategy sessions and project oversight.

Requirements

• Experience: 3–5+ years in Marketing Administration, Project Management, or Executive Assistance within a corporate or agency environment.
• Technical Mastery: Advanced proficiency in Microsoft Excel (Pivot tables, VLOOKUPs, and data visualization) is mandatory.
• Media Knowledge: Familiarity with the lifecycle of both digital and TV advertising campaigns.
• Languages: Bilingual (English/Spanish) is preferred, as this role bridges the gap between our La Jolla office and our Mexico-based operations.
• Competencies: Strong negotiation skills, exceptional attention to detail, and the ability to handle sensitive information with absolute discretion.

Preferred

• Bilingual English/Spanish preferred