Responsibilities

• Programming Execution & Support: Support and execute approved programming initiatives across multiple properties, including: Food & beverage events, Music and entertainment programming, Holiday and seasonal events, Golf-related and special property activations; Partner closely with on-site property teams to ensure smooth, consistent, and high-quality execution of all programming initiatives.
• Serve as the primary point of contact for third-party booking partners for Fadeaway Sessions
• Artist & Partner Coordination: Serve as the day-to-day liaison for: Artists and performers, Third-party booking partners, Vendors and production partners; Coordinate all artist logistics, including: Scheduling and confirmations, Travel and accommodations, Hospitality needs, Technical, production, and recording requirements; Assist with artist contracts, paperwork, and required documentation.
• Marketing Execution: Coordinate marketing execution for programming initiatives, including: Copywriting and event descriptions; Design coordination and asset development; Printing and production of signage and collateral; Social media posts and stories; Event listings on brand-owned and third-party platforms; Set up and manage: Ticketing platforms; RSVP systems; Email marketing campaigns; SMS marketing campaigns; Assist with influencer outreach and partnership coordination; Support paid social media advertising initiatives related to programming; For Fadeaway Sessions, secure, organize, distribute, and archive all deliverables; For Fadeaway Sessions, coordinate posting and sharing of deliverables across social media channels and websites.
• Budget Tracking & Documentation: Track all programming-related expenses and costs; Submit invoices and support budget reconciliation; Document event performance, outcomes, and key takeaways; Assist with ownership recaps and post-event reports.
• Meetings, Communication & Administrative Support: Attend property-level marketing and programming meetings; Communicate updates, priorities, and issues to the Director of Marketing & Programming; Maintain organized records, files, and documentation related to all programming initiatives.
• Travel & On-Site Support: Travel as needed to support live events and programming execution; Provide on-site event support, including day-of coordination and troubleshooting.