Responsibilities

• Workplace Operations and Employee Experience
• Serve as a welcoming resource for employees, visitors, vendors, and guests.
• Maintain a regular presence at the front desk during scheduled onsite hours and serve as the first point of welcome for employees, candidates, visitors, vendors, and guests.
• Help create a welcoming, distinctly Cobec office experience through approved music, food and snack coordination, seasonal decorations, shared-space presentation, and thoughtful support for office celebrations and gatherings.
• Support office supplies, mail, shipping and receiving, workspace organization, and shared spaces.
• Conduct weekly conference-room checks, including testing microphones, cameras, audio, and other AV equipment. Help maintain clear room instructions and troubleshooting guides.
• Coordinate with building management and service vendors as needed.
• Assist with visitor logs, badges, building-access requests, equipment shipments, and related records under staff supervision.
• Meetings, Events, and Onboarding - Support room reservations, catering, technology setup, meeting materials, and guest coordination.
• Provide onsite meeting and event support, including setup, teardown, and vendor coordination.

Requirements

• Currently pursuing or hold a degree or certificate in business, marketing, communications, graphic design, hospitality, human resources, or a related field. Candidates with equivalent experience or demonstrated interest in these areas will also be considered.

Preferred

• Prior customer service, hospitality, office, administrative, or event-support experience is preferred, but not required.
• Experience or demonstrated interest in marketing, communications, graphic design, social media, podcasting, website content, or AI-enabled content creation and editing tools is a plus..