Responsibilities

• Executing administrative responsibilities for the Rotary Visual Media team including the Manager & Creative Director, Visual Effects Director and Art Director.
• Organizing production travel logistics, coordinating conference calls/video conferences, meetings, and maintaining multiple production calendars and schedules.
• Preparing and maintaining new vendor paperwork, including contracts, required vendor forms and invoicing.
• Coordinating language versioning with producing and editing teams.
• Preparing written and visual presentations in a timely, accurate and creative manner.
• Consolidating review and presentation materials preparation for stakeholder screenings and reviews.
• Coordinating with staff editors, archivist, to ensure that all in-take processes are maintained, and that all materials/media are delivered in the technically optimal format. Understand and advise distribution formats for various outlets and ensure materials are prepared to such specifications.
• Coordinating all production meetings, both internally and with outside production companies. Organize and distribute agendas and reports for these meetings.
• Working with external production and partner offices to ensure production activities run smoothly.
• Liaising with Rotary staff and external production companies to make sure they have the resources and materials they need to support our efforts.

Requirements

• BA/BS or journalism, film, communications or vocational equivalent in related field required.
• Minimum of one year in a film, broadcast, or agency production environment preferred.
• Familiarity with production and post-production logistics including budgets, scheduling, invoicing, and travel.
• Strong analytical skills with the ability to manage multiple projects and work nimbly within spreadsheets and databases.
• Knowledge of Microsoft Office applications, including Word, Excel, PowerPoint, Outlook are needed.
• Knowledge in Adobe Creative Suite, specifically Adobe Premiere.
• Demonstrated skill in developing and maintaining effective business relationships is necessary.
• Strong organizational skills and attention to detail are required.
• The ability to multitask and work effectively under changing priorities and daily time constraints is required.

Benefits

• Generous medical, dental, and vision benefits package
• Progressive 401k matching contributions
• Above market and generous paid time off package
• Tuition reimbursement
• Professional development opportunities
• On-site cafeteria and coffee bar with special pricing for Rotary employees
• Flextime-several different work schedules to choose from
• Close to CTA, Metra, a variety of stores, and many food options