Responsibilities

• Identify opportunities to grow the firm's online audience and strengthen professional relationships
• Support social media engagement by interacting with referral partners, professional organizations, attorneys, fiduciaries, and community contacts
• Utilize AI tools to improve efficiency and support marketing execution
• Perform routine website updates including attorney credentials, biographies, awards, events, news, and directory information
• Organize and maintain marketing assets including biographies, CVs, headshots, articles, presentations, videos, awards, and approved marketing materials
• Perform quality assurance reviews before campaign launches
• Identify duplicate records and perform routine database audits
• Maintain accurate contact records in HubSpot
• Support attorney business development initiatives through research and opportunity tracking
• Research conferences, podcasts, webinars, professional associations, speaking opportunities, and industry events

Requirements

• Schedule: Full time. Monday through Friday. Ideally 8:30 AM to 5:30 PM PST. Some scheduling flexibility may be available with sufficient overlap during Pacific Time business hours
• Language Requirements: English only. Excellent verbal and written communication skills
• Experience Requirements: Previous experience in marketing, business development, communications, or administrative support ◦ Experience managing multiple projects and deadlines simultaneously ◦ Experience supporting events, email marketing, or social media initiatives preferred
• Software & Tools: HubSpot ◦ Microsoft Office Suite ◦ Microsoft Outlook ◦ LinkedIn ◦ Meta platforms ◦ Canva ◦ Claude ◦ ChatGPT ◦ YouTube ◦ Zoom Webinars ◦ WordPress or similar website management platforms preferred
• Work Environment: Primarily digital and administrative role ◦ Low call volume environment ◦ Most communication occurs through email, online platforms, and collaboration tools ◦ Expected daily calls : 0 to 5
• Required Skills
• • Highly organized and able to manage multiple priorities
• • Strong attention to detail
• • Proactive and self motivated
• • Excellent written communication skills

Preferred

• Experience supporting events, email marketing, or social media initiatives preferred