Senior Proposal & Marketing Specialist

Responsibilities

• Lead RFQs, RFPs, proposals, qualifications, and interview materials from kickoff through submission.
• Partner with the Marketing Manager to develop pursuit strategy, positioning, messaging, and proposal direction.
• Own proposal schedules, assignments, reviews, and deadlines, proactively communicating needs and changes
• Collaborate with pursuit teams to understand client priorities and develop compelling, client-focused content.
• Continuously improve proposal resources, processes, storytelling, and overall pursuit effectiveness.
• Collaborate with the Marketing Manager on marketing priorities, campaigns, communications, and brand initiatives.
• Develop and refine content for proposals, presentations, campaigns, recruiting, and other marketing efforts.
• Partner with the Marketing Coordinator on proposal production, graphics, layouts, and design-focused deliverables.
• Identify opportunities to strengthen RJM’s brand, improve processes, and deliver greater value.
• Use CRM data and marketing resources to support pursuit planning and business development efforts.

Requirements

• Bachelor’s degree in marketing, communications, journalism, business, or a related field.
• Minimum of 7 years of proposal and marketing experience within the AEC industry
• Required: Adobe InDesign, Adobe Acrobat, MS Word, MS Excel, MS PowerPoint
• Communicate with urgency, clarity, and purpose, anticipating questions, needs, risks, and changing priorities.
• Take ownership of commitments, proactively solve challenges, and keep people and deliverables moving forward.
• Lead and collaborate confidently across teams while supporting and mentoring other marketing team members.
• Mentor and develop other marketing team members by sharing knowledge, providing guidance, and supporting their professional growth.
• Demonstrate adaptability, sound judgment, continuous improvement, and a desire to grow into greater leadership responsibility.
• Strong writing, editing, and proofreading skills.

Preferred

• Microsoft Teams
• Adobe Illustrator
• CRM experience
• WordPress

Benefits

• Benefits: medical, dental, vision, retirement plan, flexible spending account, health care savings account, life insurance, educational assistance/reimbursement, Paid Time Off (PTO), parenting leave benefits, short & long term disability, critical illness, accident, hospital indemnity, paid time for volunteer events, paid time for bereavement leave.