KA Architecture, a NELSON Brand

Senior Marketing Proposal Coordinator

Cincinnati, OH (Hybrid)

$60K/yr – $85K/yrSenior Level7+ years expFull time

Posted 4 months ago

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Job Summary

Lead end-to-end proposal development for KA Architecture pursuits, coordinating cross-functional teams to deliver persuasive, on-brand responses.

  • Own kickoff through post-submission closeout of proposals and RFP responses.
  • Strong InDesign and Adobe Creative Suite skills with 5-7 years of proposal experience.
  • Experience shaping winning proposals for Architecture/Engineering/Construction clients.

Job Description

Responsibilities

  • Establish Subject Matter Expertise (SME): immerse yourself in your aligned practice, becoming an SME around practice mission, portfolio, services and offerings, market drivers and trends, key competitors, key clients, value proposition and practice differentiators, key stats and awards/recognition.
  • Drive the Pursuit Process: assemble the pursuit team for kickoff, set and maintain the schedule, assign team roles and responsibilities, and manage deadlines and deliverables, setting milestones along the way; communicate our value proposition and key differentiators.
  • RFX Analysis: review/analyze inbound proposal requests (RFP, RFQ, EOI, SOA, etc.) to understand mandatory and point-rated criteria and information required for Go/No Go.
  • Project Management: manage proposal schedules, milestones, deadlines, coordinating with cross-functional teams, tracking progress, and ensuring timely submissions.
  • Proposal Closeout: assist with internal proposal debriefs and other close-out activities, report on proposal metrics as required.
  • Produce/create RFP/RFI/RFQ responses: include proposals, presentations, capabilities books, qualifications packages, case studies, resumes, boilerplate pieces and other BD tools (in collaboration with Brand Marketing and Practice Leadership).
  • Proposal Development: lead end-to-end proposal development from kickoff to post submission closeout; locate boilerplate, create new content, and perform graphic design to produce high-quality, persuasive materials.
  • Content Creation: tailor proposals and graphics to address client needs while staying on-brand and conveying win themes; adapt existing resumes, project descriptions, and boilerplate information.
  • Graphic Design Expertise: create visually engaging graphics, illustrations, infographics, and layouts for proposals, presentations, and marketing materials.
  • Formatting and Proofreading: ensure documents are error-free, well-formatted, and compliant with branding and client requirements.

Requirements

  • Bachelor’s Degree (preferably Marketing, Business, Journalism/Communications)
  • 5-7 years of proposal, writing, and marketing experience
  • InDesign expertise
  • Experience in the AEC (Architecture, Engineering, and Construction) industry strongly preferred
  • Ability to prioritize and manage time, meet tight deadlines, especially when working independently
  • Strong work ethic and excellent organizational, coordination, and communication skills
  • Experience with Adobe Creative Suite and strong graphic design/production skills
  • Inherent curiosity and resourcefulness to creatively problem-solve
  • To express interest, please submit a resume and portfolio (or any samples of your work- graphic design and/or layout--proposals or presentations are preferred).
  • Depending on candidate preference and location, this position can be fully remote or part of NELSON’s in-office hybrid work schedule.

Benefits

  • 401(K) plan with company match
  • Full health benefits including medical, dental, and vision
  • Wellness program with rewards for healthy activities
  • Pet Insurance
  • Opportunities for career advancement
  • Paid time off and holiday pay
  • Paid parental leave
  • Flexible working schedules and work from home options based on client’s needs
  • Professional Development including discretionary support and reimbursement for registrations, certifications, and membership to a professional organization