Responsibilities

• Lead event management across trade shows, customer events, conferences, and workshops by managing timelines, logistics, staffing, materials, and onsite activities from planning through completion.
• Serve as the primary event contact for sales teams, vendors, venues, and internal stakeholders by coordinating requirements, communicating timelines, and ensuring alignment across all parties.
• Manage the events budget and vendor activities by obtaining quotes, coordinating purchase orders and invoices, tracking costs, identifying savings opportunities, and supporting overall budget objectives.
• Identify and coordinate venues and event services by evaluating locations based on customer needs, product requirements, logistics, accessibility, and overall event objectives.
• Coordinate internal event staffing and participation, ensuring employees receive schedules, deadlines, registration details, and event-related communications
• Support inventory management by maintaining accurate records, coordinating shipments and returns, and improving processes for the storage, movement, setup, and removal of event assets.
• Support with event marketing and content development by coordinating graphics, collateral, advertising, social media, presentations, and other customer-facing materials to ensure accurate and consistent product messaging.
• Collaborate with international teams to support global workshops, coordinating shared requirements, and ensuring effective communication and execution across regions.
• Align products and messaging with target audiences, anticipate customer needs, and resolve issues to ensure successful event execution.
• Measure event effectiveness and drive continuous improvement by analyzing costs, attendance, engagement, customer feedback, and business outcomes to provide post-event recommendations and improve future programs.

Requirements

• Bachelor’s degree in marketing, Communications, Business, Event Management, Hospitality, or a related field
• Five years of experience coordinating events, tradeshows, conferences, marketing programs, or corporate events
• Demonstrated ability to manage multiple projects, timelines, deadlines, and competing priorities simultaneously
• Proficiency with Microsoft Office Suite, including Excel, PowerPoint, Outlook, and Teams, or comparable business productivity tools
• Ability and willingness to travel as required to support events

Preferred

• Experience supporting events within scientific, technology, engineering, manufacturing, or other technical industries
• Ability to create a positive experience by understanding the needs of event participants and stakeholders and responding effectively to their expectations
• Ability to identify and pursue opportunities to attract new clients, events, partnerships, and revenue
• Demonstrates confidence, credibility, and professionalism when representing the organization and engaging with clients, executives, global partners, and internal stakeholders.
• Demonstrated experience coordinating events across multiple countries, regions, or global teams
• Hands-on experience managing tradeshow logistics, including freight, exhibitor services, booth vendors, material handling, and onsite event setup
• Ability to operate DSLR or mirrorless camera equipment to capture high-quality event photography
• Proficiency with CRM, lead capture, event management, or project management platforms such as Salesforce, Popl, Asana, or similar tools
• Experience collaborating with geographically distributed teams and cross-functional stakeholders
• Familiarity with event performance metrics, lead management, post-event reporting, and ROI analysis

Benefits

• Benefits include medical, dental, vision, 401(k) with company match, paid time off, paid holidays, employee assistance program, and other company-sponsored benefits