Responsibilities

• Own the annual trade show and event calendar, develop and manage budgets, monitor spending against plan, identify variances, and ensure timely, accurate budget reporting and reconciliation.
• Track event performance data and complete post-event analytics and reporting in accordance with established processes.
• Manage registrations, travel, accommodations, vendor services, and deadlines throughout the event cycle.
• Plan occasional owned events and channel partner experiences.
• Manage event sponsorships and advertising opportunities.
• Travel occasionally to select events to support sales representatives and oversee the setup, operation, and breakdown of displays.
• Create clear event briefs and ensure effective communication and handoffs among employees, partners, vendors, and event staff.
• Maintain accurate, organized inventory of displays, supplies, printed materials, promotional items, and related event assets.
• Partner with the marketing team and vendors to devise effective exhibition spaces, source booth displays, promotional items, and printed materials on schedule.
• Coordinate with the logistics team to transport products and materials safely and on time to and from events.

Requirements

• 5+ years of experience planning and executing trade shows, conferences, or comparable events.
• Strong project and time-management skills, with the ability to manage multiple deadlines and budgets.
• Exceptional attention to detail and a consistent commitment to accurate, high-quality work.
• Ability to work independently, collaborate across teams, and communicate clear ownership and handoffs.
• Strong written, verbal, interpersonal, and vendor-management skills.
• Ability and willingness to travel occasionally and work on-site during select events.

Preferred

• Bachelor’s degree in marketing, communications, event management, or a related field.
• Relevant industry experience.
• Channel marketing experience.
• Familiarity with project-management software.
• Experience with Adobe Creative Suite and HubSpot.

Benefits

• Full-time, primarily work-from-home position for candidates within reasonable commuting distance of JAR Systems’ headquarters in Lakewood Ranch, Florida. The successful candidate should expect to work at headquarters at least one day a week and more as needed. Travel is required for select events. Benefits include paid time off, paid holidays, health insurance, dental and vision insurance options, and 401(k) matching.