Responsibilities

• Own the annual planning of StarRez’s North American in-person and virtual Housing Fair program, establishing event calendars, timelines, priorities, and key milestones.
• Manage Housing Fair registrations and maintain accurate event details, deadlines, staffing requirements, and participation information.
• Partner with Sales, Customer Success, Community Relations, Product Marketing, and other teams to align event participation with broader business and customer goals.
• Coordinate StarRez employee staffing and develop clear pre-event communications, schedules, logistics, and expectations.
• Manage Housing Fair budgets, forecast expenses, and track event costs against plan.
• Build and maintain strong relationships with Housing Fair organizers, campus partners, vendors, and internal stakeholders.
• Manage end-to-end logistics for in-person and virtual Housing Fairs, including registrations, signage, giveaways, event materials, shipping, tracking, inventory, and virtual event setup.
• Serve as the primary point of contact for Housing Fair organizers and internal stakeholders throughout the event lifecycle.
• Ensure employees attending Housing Fairs are prepared with the information, materials, objectives, and resources needed for successful execution.
• Maintain accurate inventory and coordinate the timely shipment and return of event materials.

Requirements

• 2+ years of experience in event planning, event marketing, field marketing, tradeshow coordination, or a related role.
• Demonstrated ability to manage a high volume of events or projects simultaneously.
• Experience coordinating event logistics, including registrations, shipping, inventory, staffing, and event materials.
• Ability to think strategically to grow the attendance and engagement at fairs
• Strong project management, organization, and attention to detail.
• Experience managing event budgets, expenses, and vendors.
• Excellent written and verbal communication skills.
• Ability to work independently while collaborating effectively across multiple teams.
• Ability to travel domestically as required.

Preferred

• Experience managing university, campus, student-facing, housing, or community events.
• Experience with VFairs Platform or similar virtual event platform
• Experience developing processes that make high-volume event programs more efficient and scalable.
• Strong problem-solving skills and ability to adapt to changing priorities.
• Ability to build positive relationships with internal stakeholders and external partners.

Benefits

• Full benefits including health care, paid time off, life insurance, and 401k plan with company match for eligible team members.
• A supportive team environment with emphasis on learning and development opportunities
• Our Promise: You will learn, grow, and be appreciated for your impact and contributions.
• Z-Factor: Our most celebrated value, you will work with a team of caring, high-performing, and passionate people who have fun supporting our vision, innovation, and continuous improvement.