Responsibilities

• Lead the planning and execution of smaller events and activations, and independently own assigned workstreams for larger experiences
• Build and manage project reports and timelines, run-of-show documents, guest communications, and on-site support
• Coordinate with internal teams - including VIP, Marketing, Creative Studio, Loyalty - to gather requirements, manage deliverables, and keep stakeholders informed
• Manage select vendor and agency relationships from initial outreach through execution, including scopes, timelines, deliverables, and invoicing
• Oversee select event logistics such as venues, catering, transportation, staffing, credentials, gifting, and guest experience
• Serve as a hands-on team lead during event setup and execution, resolving issues quickly and escalating when needed
• Manage assigned project budgets, track expenses, and communicate updates or risks in a timely manner
• Execute premium gifting initiatives, including vendor selection, ordering, inventory, fulfillment, and delivery
• Create clear project updates, event recaps, presentation materials, and recommendations based on learnings
• Help improve repeatable processes and tools that make the team more efficient and consistent

Requirements

• 4+ years of experience in events, experiential marketing, hospitality, client engagement, production, corporate gifting, or a related field
• Experience independently managing smaller events or meaningful workstreams within larger activations
• Strong project management skills and the ability to balance multiple priorities, timelines, and stakeholders
• Experience coordinating vendors, agencies, budgets, and event logistics
• Exceptional attention to detail and a strong instinct for guest experience and quality
• Clear, confident communicator who builds strong relationships and keeps stakeholders informed
• Resourceful and solutions-oriented, with the ability to make sound execution decisions in a fast-moving environment
• Comfortable operating in ambiguity, taking initiative, and stepping in wherever needed
• Experience in sports, entertainment, fashion, hospitality, or luxury experiences is a plus

Preferred

• Four days per week in the New York City office
• Occasional travel for off-site events
• Flexibility to work occasional evenings and weekends around key events