Proposal Writer/Marketing Assistant

Responsibilities

• Review RFPs to identify requirements, deadlines, win themes, and submission criteria.
• Manage the proposal process from RFP receipt through final delivery, coordinating with project managers, directors, and subject matter experts.
• Draft, edit, format, and assemble proposals, qualification packages, presentations, and related submittals.
• Ensure all submissions are client-focused, technically accurate, well-written, and aligned with brand guidelines.
• Develop original content as needed, including project descriptions, staff qualifications, firm experience, and value messaging.
• Create and maintain reusable proposal content, including resumes, project descriptions, client data, photos, graphics, and value messaging.
• Support fact-checking, version control, and quality control of marketing content and templates (Word, PowerPoint, Excel, InDesign).
• Maintain digital assets, marketing data, and internal content libraries.
• Assist in developing marketing communications across print, web, email, social media, and presentations.
• Attend conferences and events to represent 4LEAF, support logistics, and promote services.

Requirements

• Bachelor's degree in English, Marketing, Journalism, Communications, or related field preferred.
• 1–3 years of proposal, technical, or marketing writing experience, ideally in B2B/B2G professional services; construction, engineering, or municipal consulting a plus.
• Strong writing, editing, proofreading, and content organization skills with a creative and persuasive voice.
• Solid project management skills — organized, self-directed, able to multi-task and meet deadlines.
• Strong interpersonal skills; able to collaborate effectively with internal teams and subject matter experts.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Publisher, Outlook), including advanced formatting, templates, and styles.
• Knowledge of visual design principles; Adobe Creative Suite (InDesign, Illustrator, Photoshop) preferred.
• Experience with digital asset management, CRM, or marketing databases a plus.
• General office environment.
• Regularly requires working in a seated position at a workstation for extended periods.

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Employee Assistance Program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance