Proposal Specialist

Responsibilities

• Independently manage small to mid-sized proposals, pitches and RFP responses—including federal, state and local government procurements—from kickoff through submission, following internal processes and client procurement guidance; review requirements, track amendments, coordinate compliance activities and research opportunities, competitors and clients to inform proposal strategy and positioning.
• Support Proposal Managers on complex pursuits, including strategic firmwide procurements for government entities, associations and nonprofit organizations, health and hospital systems, foundations and universities.
• Analyze requirements; develop compliance checklists, workplans and timelines; and draft and tailor proposal content.
• Coordinate supporting materials, including interview and oral presentations, Q&A responses and best and final offer submissions.
• Develop proposal schedules and coordinate contributions from attorneys, consultants and business professionals to meet milestones and deadlines.
• For independently managed pursuits, facilitate kickoff meetings, status updates and review cycles, proactively identifying and escalating risks, timeline issues and content gaps.
• Develop and maintain proposal-ready experience descriptions, project profiles, capability statements, professional biographies and approved boilerplate.
• Organize completed pursuit materials for reuse and help leverage AI and other technologies to improve proposal processes and content quality.
• Support the compilation and analysis of results from FOIA requests related to state government RFPs.
• Review submissions for compliance, accuracy, consistency and professional presentation.

Requirements

• Bachelor's degree in marketing, communications, business or a related field preferred.
• 4-6 years of experience supporting or managing proposals, RFP responses or business development initiatives in a law firm, consulting firm, government contractor or other professional services organization.
• Experience with government RFPs, RFQs or similar procurements required; experience independently managing proposals and supporting health care, government, public sector or similarly regulated industry pursuits preferred.
• Excellent writing, editing, proofreading, analytical, organizational and project management skills, with exceptional attention to detail.
• Ability to manage multiple priorities and deadlines, adapt quickly and collaborate effectively with senior professionals in a matrixed, fast-paced environment.
• Proficiency in Microsoft Office, including Excel, PowerPoint, Word and Microsoft Copilot.

Benefits

• A full range of medical, financial and/or other benefits dependent on the position will also be offered.