Marketing & Proposal Specialist

Responsibilities

• Coordinate the development, preparation, and submission of proposals, qualifications packages, presentations, and other marketing pursuits.
• Manage proposal schedules, deadlines, document formatting, and supporting materials to ensure accurate and timely submissions.
• Collaborate with project managers, technical staff, and leadership to gather project information, staff qualifications, and content for proposals and marketing initiatives.
• Design and produce professional marketing materials, including company brochures, project sheets, presentations, and promotional materials.
• Utilize Adobe Creative Cloud, particularly InDesign, Illustrator, and Photoshop, to develop and edit marketing and graphic design deliverables.
• Support the maintenance and updating of company website content, project information, photography, and other digital marketing resources.
• Maintain consistent branding, messaging, and visual standards across proposals, marketing materials, and company communications.
• Organize and maintain marketing assets, proposal templates, project descriptions, staff resumes, and related resources.
• Assist with social media content, internal communications, company events, and employee engagement initiatives as needed.
• Collaborate with marketing team members to balance priorities, share responsibilities, and support ongoing projects.

Requirements

• Minimum of 2 years of professional experience using Adobe Creative Cloud, particularly InDesign, with working knowledge of other Adobe design tools.
• Experience creating, editing, and formatting professional documents, presentations, or marketing materials.
• Proficiency with Microsoft Office Suite, including Word, PowerPoint, Excel, and Outlook.
• Strong organizational skills with the ability to independently manage multiple projects, deadlines, and shifting priorities.
• Strong attention to detail, with a focus on accuracy, quality, and consistency.
• Effective written and verbal communication skills.
• Ability to work independently while maintaining a collaborative, team-oriented approach.
• Ability to manage deadline-driven work and coordinate input from multiple contributors.
• Experience with Deltek Vantagepoint CRM and Kantiv proposal software is preferred but not required.

Preferred

• Associate's or bachelor's degree in Marketing, Graphic Design, Communications, or a related field.
• Graphic design certification or related professional training.
• Experience supporting proposal development, particularly within architecture, engineering, construction, or professional services.
• Experience developing marketing collateral, brochures, digital graphics, or other branded materials.
• Familiarity with website content management and digital marketing platforms.
• Experience supporting social media content development and company branding initiatives.

Benefits

• Supportive and laid-back family culture
• Benefits – 100% paid premiums for medical, vision and dental
• Generous PTO – minimum of 4 weeks to start
• 401k Safe Harbor plan
• Flexible work schedule
• Growth opportunities!
• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance