Responsibilities

• Project Coordination & Delivery: Support the delivery of larger projects and / or own day-to-day project management of smaller integrated workstreams, from intake and scoping through delivery with oversight from Senior Project Managers and / or Project Management lead. Establish clear timelines, milestones, owners and next steps; proactively identify risks; and drive accountability across teams to keep work moving.
• Budget & Scope Support: Assist with statements of work (SOWs), budget tracking, forecasting and scope management while helping identify potential project risks or changes.
• Program Planning & Workflow Coordination: Develop and maintain project timelines and help coordinate priorities across client teams and specialty practices while anticipating needs, resolving issues, and removing barriers as they arise.
• Cross-Functional Collaboration: Partner with client teams, finance, resource management and agency specialists to facilitate communication, coordinate deliverables and support integrated programs; Schedule and attend internal meetings, communicate next steps, and assign ownership of tasks
• Operations & Process Support: Help maintain project templates, documentation and workflows while identifying opportunities to improve efficiency and team collaboration.
• Team Support & Professional Growth: Build project management skills by working closely with experienced team members, contributing ideas and supporting a collaborative environment where people can learn and grow.
• Health & Wellness Fluency: Understand the unique considerations of Health & Wellness communications, including client/stakeholder review processes, claims and messaging requirements, and the need to coordinate timely input across subject matter experts and specialty partners.

Requirements

• 3+ years of project management, integrated marketing / PR agency, advertising, digital, or related experience.
• Experience coordinating projects, timelines and deliverables across multiple teams.
• Familiarity with budgets, statements of work (SOWs) and project tracking.
• Strong organizational skills with experience managing multiple priorities and deadlines.
• Experience working collaboratively across cross-functional teams.
• Ability to multi-task, while working calmly and efficiently in a fast-paced environment.
• Proficiency in Excel, Google Sheets, Smartsheet or similar project management tools.
• Strong communication skills with the ability to keep teams informed and aligned.
• Ability to organize complex information into clear project plans and actionable next steps.
• Curiosity and passion for improving workflows and supporting operational excellence.

Preferred

• Experience supporting integrated communications or marketing programs.
• Familiarity with agency financial processes or resource planning.
• Experience using project management or workflow management platforms.
• Experience working in a regulated environment, with familiarity navigating FDA, legal and regulatory review processes, is a plus.

Benefits

• Healthy, happy employees make Zeno better, so we have programs that support physical, mental and financial wellness. Our culture and benefits are designed to promote flexibility, celebrate diversity and support work/life balance. We offer a variety of medical, dental and vision insurance with prescription plans, as well as short and long-term disability. Our Be Kind to Your Mind program focuses on mental health, providing a paid subscription to Headspace and access to mental health providers and other services through a best-in-class employee assistance program. Employees are encouraged to bring their authentic self to Zeno and participate in our employee resource groups which build communities for sharing and support. And while we love our work, we believe in the restorative power of time off with generous vacation, paid holidays and self-care time. Employees are supported in their pursuit of financial wellness with a 401(k) plan, pretax flexible spending accounts, tuition assistance, life insurance and free access to a certified financial coach. And our unique ZenoFit program provides a monthly allowance to fund activities in your personal life that bring you joy and keep you healthy. These and other benefits are available to non-temporary employees in the US.