Responsibilities

• Project Planning & Execution: Partner with Creative leadership to scope, prioritize, and manage requests. Maintain detailed project schedules to ensure visibility, accountability, and on-time delivery across all creative disciplines.
• Quality & Compliance Oversight: Ensure all deliverables are routed to the appropriate reviewers, including Creative leadership and legal, to uphold quality standards and compliance requirements.
• Resource Management: Anticipate bandwidth constraints, propose solutions, and escalate resourcing needs when necessary. Proactively mitigate project risks, including scope creep, shifting priorities, and conflicting resource allocation.
• Stakeholder Communication: Serve as the primary point of contact for internal stakeholders regarding project timelines and status updates.
• Team Coordination: Organize recurring and ad-hoc meetings for project kickoffs, cross-functional collaboration, and ongoing updates.
• Process Improvement: Collaborate with Senior Management to optimize workflows, elevate project management practices, and implement Creative team best practices.
• Own end-to-end GTM/project plans for Evergreen marketing initiatives (brief, timeline, channel plans, progress tracking).
• Build and maintain project schedules and status reporting (weekly updates, Marketing channel logs).
• Coordinate stakeholder alignment and approvals (Creative, Growth, Product, Data, Legal/Compliance as needed).
• Manage asset trafficking: intake, briefs, reviews, version control, and final handoff to channel owners.

Requirements

• 3 + years of project or program management experience, ideally supporting creative, brand, or marketing teams.
• Proven ability to manage multiple concurrent projects, timelines, and stakeholders without losing detail or momentum.
• Strong working knowledge of project management and collaboration tools (e.g., Notion, Asana, Jira, or similar), with experience maintaining schedules, status reports, and documentation.
• Experience managing creative and/or marketing workflows, including intake, briefs, reviews, version control, and asset handoff.
• Excellent written and verbal communication skills; able to serve as the primary point of contact and translate between creative, technical, and business stakeholders.
• Comfort partnering with Legal/Compliance to route deliverables for review and uphold quality and compliance standards.
• Strong risk management instincts: able to anticipate bandwidth constraints, spot scope creep early, and drive mitigation and escalation.
• Highly organized and proactive, with a bias toward removing blockers and keeping owners moving.
• This is an individual contributor role focused on hands-on project execution, cross-functional coordination, and accountability for personal deliverables. It does not include direct people leadership responsibilities, though the role works closely with Senior Management and Creative leadership to elevate team practices.

Benefits

• Topstep is an engaging working environment which ranges from fully remote to hybrid. We foster a culture of collaboration with cameras on during meetings and a robust Slack environment for communication.
• Seven Company-paid Holidays and generous Family Leave. Paid time off is front-loaded.
• Competitive 401(k) matching, health, dental, and vision insurance is offered for full time employees.
• Vacations are encouraged with a bonus for taking 5 consecutive days. Employee referrals are bonused. Topstep offers a food and groceries budget and contributes towards health and wellness.