Project Coordinator, Marketing & Communications at American Physical Society | College Park, MD | $58K/yr – $80K/yr

American Physical Society

Project Coordinator, Marketing & Communications

College Park, MD (Remote)

$58K/yr – $80K/yrMid Level3+ years expFull time

Posted 3 months ago

Top 1% of applicants do these two things.

The other 99% submit and hope. You're about to do something different.

Job Summary

Coordinate marketing and communications projects end-to-end, ensuring intake, scope clarity, and timely delivery across multiple initiatives.

Own intake, prioritization, briefs, and success metrics documentation for initiatives.
Must-have: experience coordinating multiple concurrent marketing or communications projects in structured workflows.
Standout: cross-functional coordination with writers, designers, and subject-matter experts.

Job Description

Responsibilities

Intake Translation & Project Setup
Maintain project requests within APS project management systems (e.g., Jira, Asana, Airtable).
Ensure intake submissions, prioritization tier, briefs, expected outcomes, and success metrics are documented and accessible.
Confirm clarity of scope prior to execution; identify and resolve gaps or ambiguities early.
Project Planning & Kickoff Coordination
Schedule and facilitate project kickoffs for Tier A and Tier B (high- and medium-priority) initiatives, as designated.
Prepare agendas, documentation, and supporting materials.
Document key decisions, including deliverables, audiences, timelines, roles, risks, and success measures.
Partner with Marketing & Communications Owners to develop and maintain RACI documentation.
Operational Project Management

Requirements

Bachelor’s degree in communications, marketing, business administration, or related field. Equivalent experience may be considered in lieu of degree.
Minimum of 3 years of project coordination or project management experience, preferably within marketing or communications environments.
Experience supporting complex, multi-project workflows is strongly preferred.
Demonstrated experience managing multiple concurrent initiatives in a structured intake or workflow environment.
Strong organizational and time-management skills.
Experience working within project management platforms (e.g., Jira, Asana, Airtable, Smartsheet).
Ability to anticipate risks and proactively solve problems.
Excellent written and verbal communication skills.
Strong documentation and process discipline.
Ability to work cross-functionally and manage by influence.

Preferred

Experience working within a nonprofit, association, scientific, or mission-driven organization is a plus.
Experience supporting complex, multi-project workflows is strongly preferred.

Benefits

Flexible schedules and ability to work remotely
8% employer-paid retirement contribution
Investment advisement services: 100% employer paid
Medical benefits: PPO or HDHP option
Employer contribution to FSA or HSA account, eligibility based on medical plan enrollment
Lifestyle Spending benefit up to $1,500.00 (USD) - 100% employer paid
Vision benefits: individual and dependent coverage 100% employer paid
Basic Life & Accident insurance: employee coverage 100% employer paid
Supplemental Life & Accident insurance, including spouse & dependent child(ren) coverage
Disability insurance: employee coverage 100% employer paid

American Physical Society

The American Physical Society is a scientific membership organization committed to advancing physics and creating a welcoming professional home for the world’s physics community.

College Park, Maryland, USA

778 employees (165 in marketing)

www.aps.org