Responsibilities

• Coordinate the planning and execution of approximately 200+ speaker programs, including customer-facing dinner programs, symposiums, webinars, and other professional education events.
• Manage the end-to-end program coordination process, ensuring all stakeholders have the information, materials, and resources needed for successful execution.
• Oversee the speaker roster and proactively connect qualified speakers with relevant speaking opportunities based on expertise, availability, and program needs.
• Partner closely with Medical Affairs and Legal/Compliance to maintain and ensure the accuracy and integrity of the speaker database, including areas of expertise, availability, contact information, and other required documentation.
• Coordinate program approvals, logistics, communications, and execution while ensuring adherence to company policies and applicable compliance requirements.
• Serve as a central point of contact among speakers, customers, internal stakeholders, vendors, and other partners to facilitate seamless program execution.
• Coordinate and track speaker presentation deck review and approval processes in partnership with Medical Affairs, Marketing, Legal, and other appropriate stakeholders.
• Ensure approved presentation materials are available to speakers within required timelines and that appropriate version control is maintained.
• Program Feedback and Reporting
• Manage surveys and feedback collection for the speaker bureau program.

Requirements

• Bachelor's degree in Marketing, Communications, Business Administration, Event Management, or a related field preferred.
• 3+ years of experience in marketing operations, event coordination, professional education, pharmaceutical/medical device/healthcare marketing, or a related field.
• Experience coordinating multiple programs or events simultaneously.
• Strong organizational and project management skills with exceptional attention to detail.
• Excellent written and verbal communication skills.
• Ability to collaborate effectively with cross-functional teams, including Marketing, Medical Affairs, Legal/Compliance, Sales, and Training.
• Ability to manage competing priorities and meet deadlines in a fast-paced environment.
• Proficiency with Microsoft Office Suite, particularly Excel and PowerPoint.
• Experience working with speaker bureaus, HCP programs, compliance processes, or healthcare-related events is a plus.

Benefits

• Health Insurance
• Dental Insurance
• Vision Insurance
• Company-paid and voluntary life Insurance
• Company-paid disability insurance and benefits
• EAP
• 401(k) with company match
• Paid time off
• Paid family leave