Lead event logistics and program execution for live, virtual, and hybrid meetings in pharmaceutical settings.

• Being responsible for managing all program logistics, including but not limited to venue/site selection, contract negotiations, travel, food and beverage, meeting room sets, audio-visual and production, hotel rooming lists, ground transportation, and ancillary vendors (i.e., entertainment, activities, décor, photographer)
• Independent planning, organizing, and seamless execution of high-quality virtual event meetings with multimedia components. Including but not limited to: Virtual platform configuration
• Manage technology vendor
• Schedule and execute rehearsals to ensure all parties are prepared for success
• Attendee management and communication
• Offer assistance and guidance with any attendee connection issues, as well as basic technical support during an event and to the client
• Building and customizing registration websites and recruitment material templates with program-specific information and coordinating distribution to all attendees according to necessary timelines
• Ensuring the highest standards of quality control of client materials and, as appropriate, developing best practices protocols for project teams to facilitate such quality control
• Being responsible for the oversight and management of program recruitment and attendee management
• Reviewing and approving meeting specifications from all perspectives such as attendees, vendors, etc., and offering recommendations to reduce costs

Requirements

• Education: Bachelor’s degree or 8 years in a pharmaceutical hospitality role.
• Experience and/or Training: Planning for live, virtual, or hybrid meetings; knowledge of hotel bookings and air travel
• Licenses/Certificates: CMP (Certified Meeting Professional) is preferred but not required
• Technology/Equipment: Cvent or another similar registration platform, Excel
• Must be ok with 25-30% annual travel

Preferred

• Education: Bachelor’s Degree with 5 years in a pharmaceutical meeting planning role
• Experience and/or Training: Planning for live, virtual, or hybrid meetings; pharmaceutical industry, agency experience; knowledge of hotel bookings and air travel
• Licenses/Certificates: CMP (Certified Meeting Professional) is preferred but not required
• Technology/Equipment: Cvent or another similar registration platform; Strong Excel; Zoom; WebEx, Teams