Responsibilities

• Executive & Speaker Media Opt-In Management: track visibility of registration and whether CEOs/speakers are open to press engagement
• Track and maintain accurate records of executive media preferences (opt-in/opt-out)
• Coordinate with speaker teams via concierges to confirm or clarify media availability
• Media Registration & Vetting: collaborate with Semafor Comms on media registration and opt-in/opt-out preferences for sharing contact details
• Support the vetting process for participating media in coordination with communications leadership
• Maintain compliant records of consenting registered press lists for internal and partner use
• Interview Coordination: connect CEO/speaker teams directly with media contacts to arrange interviews; ensure scheduling and logistics are handled
• Data Protection & Compliance: serve as internal gatekeeper to prevent unauthorized data sharing
• Cross-Functional Coordination: work with Semafor communications team, speaker and executive teams, event operations and programming, external partners to align on process and timelines

Requirements

• Deep experience in executive support / event planning / communications / media
• Strong professional planning and interpersonal skills
• Experience working alongside high-level executives and media
• Excellent written and verbal communication skills
• Detail-oriented and able to meet tight deadlines
• Proficiency in Airtable, G-Suite

Benefits

• Flexible Paid Time Off (PTO) policy for full-time salaried employees