Media Placement Operations Associate

Responsibilities

• Media Planning, Strategy & Execution: Develop and manage strategic media placement plans across print, digital, and other channels to maximize reach and ROI; Translate organizational goals into effective, data-driven media strategies; Coordinate with internal stakeholders to align on messaging, timing, and campaign objectives; Ensure all ads are reserved, scheduled, and delivered accurately, including correct sizing, copy, and placement
• Vendor Management & Negotiation: Serve as the primary point of contact for media vendors and third-party partners; Negotiate rates and added value opportunities to maximize media spend across the organization; Maintain organized records of vendor specifications, pricing, and performance metrics history
• Cross-Functional Collaboration & Customer Service: Partner closely with teams across departments to understand needs, priorities, and goals; Provide a high level of customer service by ensuring clear communication, responsiveness, and reliability; Proactively identify and resolve issues while maintaining strong working relationships with stakeholders
• Scheduling & Operations: Manage and maintain the media calendar to ensure timely and accurate placements; Coordinate publishing schedules with vendors and internal teams; Implement and manage systems to streamline workflows, approvals, and media planning
• Financial Coordination: Partner with the Operations Manager to process and track invoices; Ensure accuracy of billing against agreed-upon placements, rates, and deliverables; Support internal budget tracking and reconciliation for media spend; Track and report on cost savings, added value, and efficiencies achieved through media negotiations and strategic planning; Maintain organized documentation of all media purchases and financial records
• Analytics, Reporting & Optimization: Track and report on paid media performance using relevant KPIs; Provide post-campaign analysis and insights and utilize data to refine future media strategies; Identify opportunities to improve efficiency, performance, and cost-effectiveness
• Earned Media Coordination: Coordinate with the external PR firm and internal stakeholders to support the placement and tracking of earned media opportunities; Ensure alignment between paid and earned media efforts where relevant

Requirements

• BA/BS required
• 2-5 years of relevant experience
• Familiarity with the Jewish media landscape strongly preferred
• Experience with media buying, planning, or campaign coordination
• Demonstrated ability to think strategically and develop media plans that drive measurable results
• Strong customer service skills with the ability to work effectively across diverse teams and stakeholders
• Excellent organizational skills with high attention to detail
• Ability to manage multiple projects in a fast-paced environment
• Strong written and verbal communication skills
• Proficiency with project management tools such as Monday.com

Benefits

• Health, Dental & Vision Insurance: The OU offers health insurance through an Individual Coverage Health Reimbursement Arrangement (ICHRA). Instead of a single group plan, employees have the freedom to choose their own health insurance plan that fits their personal and family needs. The OU contributes a generous monthly amount directly toward your premium, making coverage more flexible, affordable, and tailored to you.
• Employees enrolled in our health plan also receive an annual BeniComp stipend, a supplemental benefit that reimburses eligible medical, pharmaceutical, dental, and vision expenses.
• In addition, the OU offers employees group dental and vision insurance through MetLife.
• 10 paid sick days
• 10-15 paid vacation days
• Paid Jewish and Federal holidays
• Short Fridays to accommodate for Sabbath observance
• Free life and disability insurance
• Discounted continuing education opportunities
• 403(b) retirement plan with a 5% employer match after 3 years (requires a minimum 2% employee contribution)