Marketing Specialist

Responsibilities

• Manage event planning, logistics, execution, and reporting for State Bar, hospitality, national, and other assigned events.
• Coordinate vendors, sponsorship deliverables, contract and payment processes, registration, materials, shipping, and on-site arrangements.
• Maintain event calendars, project timelines, and task assignments, communicating deadlines and requirements to stakeholders.
• Partner with Sales and Marketing on event objectives, promotion, staffing, lead capture, and follow-up.
• Compile event results and expenses to support performance reviews and recommendations for future participation.
• Maintain budget tracking across all Small Law Marketing teams, recording planned spending, commitments, and actual expenses.
• Work with marketing budget owners and Finance to reconcile invoices and expenses, update forecasts, and resolve discrepancies.
• Prepare regular budget reports and flag potential overruns, outstanding commitments, and changes to planned spending.
• Maintain organized financial records and supporting documentation.
• Serve as the Marketing liaison for Sales-led events that Marketing does not support, providing guidance on established processes and requirements.

Requirements

• Experience in marketing, project coordination, event planning, or a related function.
• Strong organizational skills and attention to detail, with the ability to manage multiple projects and deadlines.
• Excellent written and verbal communication skills and the ability to work effectively across teams.
• Consistent follow-through and a proactive approach to resolving issues.
• Ability to work independently within established processes and recognize when to escalate decisions.
• Proficiency in Microsoft Excel and comfort working with budgets, expense records, and reports.
• Event planning, vendor coordination, and budget tracking experience preferred.
• Familiarity with project management tools such as Monday.com preferred.