Marketing Specialist

Responsibilities

• Manage event planning, logistics, execution, and reporting for State Bar, hospitality, national, and other assigned events.
• Coordinate vendors, sponsorship deliverables, contract and payment processes, registration, materials, shipping, and on-site arrangements.
• Maintain event calendars, project timelines, and task assignments, communicating deadlines and requirements to stakeholders.
• Partner with Sales and Marketing on event objectives, promotion, staffing, lead capture, and follow-up.
• Compile event results and expenses to support performance reviews and recommendations for future participation.
• Maintain budget tracking across all Small Law Marketing teams, recording planned spending, commitments, and actual expenses.
• Work with marketing budget owners and Finance to reconcile invoices and expenses, update forecasts, and resolve discrepancies.
• Prepare regular budget reports and flag potential overruns, outstanding commitments, and changes to planned spending.
• Maintain organized financial records and supporting documentation.
• Serve as the Marketing liaison for Sales-led events that Marketing does not support, providing guidance on established processes and requirements.

Requirements

• Experience in marketing, project coordination, event planning, or a related function.
• Strong organizational skills and attention to detail, with the ability to manage multiple projects and deadlines.
• Excellent written and verbal communication skills and the ability to work effectively across teams.
• Consistent follow-through and a proactive approach to resolving issues.
• Ability to work independently within established processes and recognize when to escalate decisions.
• Proficiency in Microsoft Excel and comfort working with budgets, expense records, and reports.
• Event planning, vendor coordination, and budget tracking experience preferred.
• Familiarity with project management tools such as Monday.com preferred.

Preferred

• Event planning, vendor coordination, and budget tracking experience preferred.
• Familiarity with project management tools such as Monday.com preferred.

Benefits

• We promote a healthy work/life balance across the organization. We offer an appealing working prospect for our people. With numerous wellbeing initiatives, shared parental leave, study assistance and sabbaticals, we will help you meet your immediate responsibilities and your long-term goals.