Responsibilities

• Level 1 / Signature Event Logistics:
• Facilitate weekly cross-departmental status meetings leading up to the day-of events.
• Create and update event briefs as needed.
• Build event registrations, manage RSVPs, and track event attendance (via CRM system/registration platform).
• Coordinate and produce all event collateral materials and email communications in partnership with the Manager of Digital Content and Sr. Manager Art Director.
• Coordinate and monitor event timelines, budgets, financial processing, and ensure deadlines are met.
• Work with project leads to identify venues for events and process contracts.
• Plan layout of event space, set menus, and arrange food and beverage service.
• Coordinate details for all event speakers, vendors, and participants.
• Attend level 1 events to ensure seamless execution.

Requirements

• 1–2 years of relevant experience in event planning, project coordination, marketing, or related work; nonprofit or fundraising experience a plus.
• Proven experience in the following areas:
• Event planning and logistics execution
• Digital communication development and distribution
• Working with creative teams (copywriter, designer, web developer)
• Budget management
• Demonstrated proficiency in strong project management skills with the ability to effectively prioritize workload and diligently follow through on all projects.
• High degree of flexibility (with projects and schedule) and the ability to change course.
• Excellent interpersonal, organizational, verbal, and written communication skills.
• Possess a creative, collaborative, and entrepreneurial spirit that is balanced with being practical.

Benefits

• Medical, Dental and Vision
• Life and AD&D Insurance
• Disability Leave
• Paid Parental Leave
• Paid Family Leave
• Employee Assistance Program
• 401k Plan
• Paid Time Off including: Personal Time, Sick Time & Paid Holidays