Responsibilities

• Develop and maintain comprehensive project plans for marketing and communications campaigns, including goals, scope, roles, deliverables, timelines, dependencies, approvals, and success measures.
• Manage incoming project requests, evaluate and recommend priorities in partnership with the VP of Strategic Communications & Marketing and internal stakeholders, and ensure work is accurately captured, assigned, and tracked in Asana.
• Monitor marketing project progress across the portfolio, identify risks or bottlenecks early, and recommend and implement solutions to keep work moving toward timely completion.
• Plan, prepare agendas for, and facilitate project kickoffs, planning meetings, status meetings, and post-project debriefs to ensure clarity, alignment, and accountability.
• Create, maintain, and communicate content calendars, production schedules, deadlines, and approval timelines across campaigns and channels.
• Build and manage strong working relationships with internal teams, external partners, and vendors, including negotiating timelines and deliverables as needed.
• Coordinate creative, content, digital, print, and event-related deliverables, ensuring work reflects brand standards, audience needs, and campaign objectives.
• Develop, document, and improve cross-functional processes, templates, workflows, and communication practices that increase efficiency, transparency, consistency, and results.
• Communicate project status, decisions, risks, and next steps to stakeholders and leadership in a timely, clear, and audience-appropriate manner.
• Partner with the Events Marketing Director and Donor Engagement team to manage event-related marketing timelines, deliverables, logistics, and communications needs.

Requirements

• Project management: Manages marketing and communications projects from concept through completion, balancing scope, timeline, quality, and stakeholder expectations across a full portfolio.
• Planning and prioritization: Organizes work, anticipates dependencies, manages competing deadlines, and aligns daily execution with organizational and team goals.
• Attention to detail: Ensures information is accurate, complete, organized, and communicated clearly; follows up to confirm agreements, approvals, and commitments are fulfilled.
• Communication: Develops and delivers clear, timely, and audience-appropriate communications across multiple formats and stakeholder groups, including leadership.
• Relationship building: Builds trust and productive working relationships with colleagues, partners, vendors, and stakeholders through responsiveness, transparency, and follow-through.
• Problem solving and adaptability: Navigates ambiguity, identifies obstacles, recommends and implements practical solutions, and adjusts plans as priorities or circumstances change.
• Accountability: Takes ownership of work and outcomes, follows through on commitments, and builds shared accountability across project teams.
• Continuous improvement: Identifies and implements improvements to systems, workflows, tools, and practices to improve efficiency, collaboration, consistency, and impact.
• Minimum 3–5 years of direct project management experience, preferably in marketing, communications, nonprofit, agency, or mission-driven environments.
• Bachelor's degree in marketing, communications, business, public relations, nonprofit management, or a related field; equivalent experience will be considered.