Marketing Programs and Events Specialist

Responsibilities

• Industry Conferences & Tradeshows: Coordinate and execute participation in industry conferences, tradeshows, and external events. Manage event calendars, registrations, sponsorships, booth requirements, timelines, and deliverables; partner with Sales, experts, vendors, and organizers; identify speaking, abstract, educational, and sponsored-content opportunities; coordinate pre-event promotion and post-event follow-up; track activities and outcomes.
• Annual Conference: Support Bode’s annual conference under the Marketing Manager’s direction. Own logistics and project timelines, including speakers, travel, sessions and abstracts, sponsors, off-site activities, and operational details; communicate with participants and vendors; maintain detailed plans and deadlines; provide hands-on event support.
• Webinars & Educational Programs: Coordinate scheduling, speakers, webinar platforms, registration, promotional timelines, campaign materials, and follow-up. Work with the Marketing Manager to ensure timely execution; distribute post-webinar resources and identify opportunities for continued engagement.
• Thought Leadership & Speaking Opportunities: Support speaker bureau and thought-leadership initiatives. Identify and track calls for abstracts, conference submissions, panels, and relevant speaking opportunities; coordinate deadlines, materials, speaker information, and logistics.
• Marketing Execution & Vendor Coordination: Translate established marketing strategies and program goals into actionable plans. Coordinate external creative, web, and marketing partners; support event-related email, social media, landing pages, promotional materials, and follow-up; ensure deliverables are accurate and on schedule.
• Project Management & Process Improvement: Independently manage concurrent programs, stakeholders, deadlines, and competing priorities. Anticipate risks and gaps, maintain follow-through, communicate progress, and develop repeatable processes that improve marketing program and event execution.

Requirements

• 3–5 years of relevant experience in marketing, event marketing, field marketing, program management, or a related discipline.
• Demonstrated ability to manage multiple projects, timelines, stakeholders, and deliverables simultaneously.
• Strong organizational and project management skills with exceptional attention to detail.
• Highly proactive and self-directed; able to anticipate needs, solve problems, and take ownership without step-by-step direction.
• Excellent written and verbal communication skills and effective collaboration with internal teams, executives, technical experts, vendors, and event partners.
• Ability to prioritize competing demands, maintain accuracy, and consistently follow through on commitments.
• Ability to learn and use marketing technology platforms and event management systems.

Preferred

• Bachelor’s degree in Marketing, Communications, Business, Event Management, or a related field.
• Experience with B2B and/ or b2g marketing, conferences and tradeshows, webinars, professional associations, or technical/scientific industries; familiarity with CRM, marketing automation, email marketing, or project management platforms.

Benefits

• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Vision insurance