Responsibilities

• Event Planning & Project Management
• - Support the VP, Programming & Events in the planning and execution of PHM HealthFront, with primary day-to-day responsibility for event operations and sponsorship execution.
• - Develop and maintain comprehensive project timelines, workback schedules, task trackers, and key milestones across multiple event workstreams.
• - Serve as a central point of contact to coordinate deliverables, dependencies, approvals, and deadlines across internal teams and external partners.
• - Develop detailed event plans, logistical plans, and onsite checklists.
• - Coordinate site visits and manage logistics across venues, production, catering, transportation, vendors, and other third-party suppliers.
• - Identify potential challenges, dependencies, or gaps early and proactively develop solutions.
• - Support the planning and execution of proprietary client events, executive meetings, dinners, training sessions, and other agency events as needed.
• - Maintain consistent standards for PHM's brand, quality, hospitality, and sustainability across events.
• - Continuously identify opportunities to improve event processes, workflows, and attendee experiences.

Requirements

• 3+ years of experience in event planning, event operations, sponsorships, project management, or a related field.
• Experience managing corporate, agency, healthcare, financial services, professional services, or other complex business events preferred.
• Demonstrated experience managing multiple projects, workstreams, or events simultaneously.
• Strong project management skills with exceptional attention to detail and follow-through.
• Ability to manage complex timelines, competing priorities, and multiple stakeholders in a fast-paced environment.
• Strong written and verbal communication skills, with the ability to communicate effectively with senior leaders, clients, sponsors, vendors, and internal teams.
• Experience working with executive leadership and external partners.
• Strong problem-solving skills and the ability to anticipate issues and independently drive solutions.
• Comfortable taking ownership of projects and deliverables while knowing when to escalate issues or seek direction.
• Proficiency with Microsoft Office and project/event management platforms; experience with Swoogo, Cvent, Box, or similar platforms preferred.

Benefits

• Publicis Groupe provides robust and inclusive benefit programs and policies to support the evolving and diverse needs of our talent and enable every person to grow and thrive. Our benefits package includes medical coverage, dental, vision, disability, 401K, as well as parental and family care leave, family forming assistance, tuition reimbursement, and flexible time off.